Minutes of board meetings, recorded by the Secretary.
Free State Project, Inc Board of Directors Meeting Minutes May 22nd, 2008
Meeting called to order at 1:09 PM by J. Sorens. I. Goddard, J. Maltz, J. Alexander, J. Sorens, S. Cobb present.
First item of business is FY2009 budget. I. Goddard accepts friendly amendment of J. Sorens (changing Porcupine Festival net cost from $2000 to $4000 in accord with income and expense figures).
Discussion of 2009 Liberty Forum line item. I. Goddard moves to amend the budget to require Board approval for speakers' fees' commitments above $5000. J. Sorens seconds. Discussion continues. I. Goddard withdraws motion, proposes new motion to amend, requiring Board approval for any individual speaker fee above $5000 or total speaker fees exceeding $13,000. J. Sorens seconds. I. Goddard moves to close discussion. J. Sorens seconds. Vote to close discussion 5-0. Vote on amendment to motion 4-1: I. Goddard, J. Maltz, J. Alexander, J. Sorens (aye), S. Cobb (nay).
Free State Project, Inc Board of Directors Meeting Minutes June 12, 2008
Meeting called to order at 10:20 AM. Jon M., Jason S., Irena G., Jean A., and Varrin S. Present.
1) Libertarian call list (Jason Osborne plan) - Jon will be in charge of delivering specifications for signing up participants to Jason.
2) Irena announces pregnancy and need to find replacement in three months. Discussed potential candidates. Discussed refresh of Organizers list to enhance pool of Board candidates. Motion to remove Amanda P., Tim B., and Lloyd D. from the Organizers list passes 5-0. Motion to invite Mark W. passes 5-0.
3) Discussed location, timing, and expense of next year's Porcupine Festival. Irena moves to put together a committee for vetting locations and dates for next year's Porcupine Festival. Jason seconds. Irena amends motion to require that the committee submit its results to the Board by the August Board meeting. Carla will be appointed to lead and select committee, Jon will be on committee. Motion passes 5-0.
4) Chris Lawless will organize the 2009 Liberty Forum. Kate Richards will organize the 2010 Liberty Forum.
Free State Project, Inc Board of Directors Meeting Minutes July 27, 2008
Jason S., Irena G., Jean A., Varrin S., and Jon M. present.
Meeting called to order at 5:24 PM.
Discussion of new president, vice-president, and Board member. No decisions can be made as yet. Business tabled until next meeting.
Discussion of Minnesota Ron Paul conference. There is space in the budget, and Irena will make the decision.
Next meeting called for August 10.
Varrin moves to add Seth H. to the Organizers list Irena seconds. Four in favor, One against. Motion passes.
Irena moves to adjourn Jean seconds. Motion passes 5-0.
Meeting adjourned 5:57 PM
Free State Project, Inc Board of Directors minutes October 19th, 2008
Meeting called to order at 2:30 PM. Irena G., Jason S., Jon M., Steve C., and Louis C. present.
President's update. Update consisted of four items: Liberty Forum 2009 (speakers, publicity) Porcupine Festival 2009 Ongoing discussion about locations and dates, nothing is ruled out at this point Fundraising Ron Paul campaign has not sent us e-mail addresses yet FSP website Irena will follow up with Louis about setting up a redirect for periods of high traffic, as after the 5-year anniversary press release New people/volunteers Liz H doing welcome packets, Chris L is Events Director
Election of new President Prompted by Irena's upcoming resignation. Jason S. moves to elect Varrin Swearingen President of the FSP, effective November 1st. Irena G. seconds. No discussion. Motion passes 5-0.
Discussion of open Vice President position(s). After discussion, Board agrees informally to approach Keith C. for VP of Publicity and Irena for VP of Operations and bylaws VP. Jason will send e-mail.
Date: 17 January 2010
Location: Yahoo Messenger
Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Brandon Ross
3) O-list vacancies
4) Board vacancies
The Board voted 5-0 to adopt the Jan 17 Draft#1 goals for 2010.
Increase Publicity budget.
Reconnecting with participants
Category A - reconnecting with participants
Signing up Participants
Generating Public Awareness
Eliciting Participant (and Friend) Involvement
Encouraging Early Movers
Securing Funding to Achieve the Strategic Goals
11 Concrete Goals
Do Radio shows
Table at Events
Get more friends
Invite our lists to PF & LF
Date: 20 March 2010
Location: Liberty Forum
Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz
- Board member election
The Board agreed on a procedure to hold an election for the Board seat that has been vacant for more than two months:
Board Chairwoman Irena Goddard will disseminate a request for candidates, with a submission deadline of April 6, 2010. On April 11th, the Board will announce the final list of candidates.
Per FSP bylaws, candidates must be FSP Participants.
In parallel, President Varrin Swearingen will disseminate a request for those desiring to vote. Voters are required to be an FSP participant and to have taken action to advance the Project's goals -- such as volunteering engaging in publicity-- within the last year (Mar 2009 - Mar 2010). Those desiring to vote should register by sending an e-mail to elections2010@freestateproject .org with the subject "Board Voter", by April 6, 2010.
Date: 11 April 2010
Location: Yahoo Messenger
Attendees: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross
Agenda: Vet the four candidates for the Board position
Four people had expressed interest in being a candidate in the election for the FSP Board:
Lou Eastman Rich Goldman Russell Kanning Stephen Villee
The Board confirmed that all four were FSP participants and qualified to be candidates, and voted 6-0 in favor of putting them all on the ballot.
As in previous FSP elections, the voting method will be the Condorcet Method, with voters ranking the candidates in order of preference. Voters will log onto secured website (URL will be provided) and vote for candidates in order of preference. Voting will take place on a secured web site, starting April 11th and closing at 8pm EST Sunday, April 18th.
The next New Hampshire Liberty Forum will likely be scheduled for the last weekend in February.
Date: 18 July 2010
Present: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Rich Goldman (for first topic only)
Absent: Brandon Ross
1) In-State Allies
2) Marketing / Outreach Update/Plans
3) PorcFest wrap-up
4) NHLF Update
5) Other business
- In-State Allies
The Board voted 6-0 to approve the following proposal from Rich Goldman (note that final sentence was removed, and the issue left unaddressed):
In order to encourage greater association between the Free State Project and supporters currently living in NH, those living in NH who are not FSP Participants will be able to sign up as an "In-State Ally" of the Free State Project. They shall sign the following statement of intent:
“I hereby state my solemn intent that as a resident of New Hampshire I will exert the fullest practical effort toward the creation of a society in which the maximum role of civil government is the protection of life, liberty, and property.”
Date: 17 October 2010
Location: Yahoo Messenger
Present: Rich Goldman (acting Chairman) Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, and Brandon Ross
Irena's Board seat and chairmanship
Liberty Forum 2011
Deletion of FSP Facebook page
November direct mail campaign
Irena’s Vacant Board seat
It was agreed that Rich Goldman would chair the meeting. The Board voted 6-0 to offer the Board seat vacated by Irena Goddard to Chris Lawless, and then to Jody Underwood if he declines.
- Liberty Forum 2011
Varrin will soon meet with Rich Tomasso to discuss Liberty Forum preparations. Both have been busy recently. Rich Tomasso hopes to select a keynote speaker by the end of October.
- Deletion of FSP Facebook page
Louis Calitz will look into securing all FSP intellectual property.
1/25/09 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:01 PM. Jon M., Jean A., Varrin S., Jason S., Steve C., and Louis C. present.
Discussion of budget proposal. Following discussion, Jason S. moves to accept budget for calendar year 2009, or fiscal year 2010 if the fiscal year change is not accepted by the IRS. Motion seconded and approved, 6-0.
Discussion of Porcupine Festival 2009 and Liberty Forum 2010 budgets. General agreement that individual budgets for these events should be prepared and approved in advance.
Discussion of fundraising efforts for 2009, including direct mail to participants & friends.
Discussion of 2009 strategic goals, Jason S. will present draft statement to Board via e-mail.
Discussion of Organizers list. Jason S. moves to add Keith C. to list. Motion seconded and approved, 6-0.
Motion to adjourn passes 6-0. Meeting adjourned.