Board Minutes

Minutes of board meetings, recorded by the Secretary.

February 8 2015 Board Meeting Minutes

FSP Board Meeting
Sunday, Feb 8, 2015
Google Hangout

Meeting called to order at 3:09pm

Agenda
1. Approval of minutes from 12/7/14
2. New Board Members
3. Carla status as contractor vs. employee
4. President’s Report
5. Treasurer’s Report
6. Trigger the Move status and strategy
7. Our new outbound approach
8. Efforts regarding direct mail campaign
9. LibertyForum updates
10. PorcFest updates

Minutes

December 7, 2014 FSP Board Meeting Minutes

FSP Board Meeting
December 7, 2014
Google Hangout and Aaron’s house
Meeting started at 2:25pm

Agenda
1. Officers of the board
2. Board Composition
Varrin and Sharon leaving the board
Criteria for new board members
3. Policies
4. President’s Report Strategic Plan, Budget, Fundraising
LibertyForum budget and update
PorcFest and future events
5. List of Projects for Donors
6. Scheduling of Board Meetings

Minutes

October 12 2014 Board Meeting Minutes

FSP Board Meeting
October 12, 2014
Venue: Aaron Day's house

Present: Aaron, Matt, Carla, Séamas, Jody, Sharon
Skype: Rich, Jason
Absent: Varrin

Meeting called to order at 3:43pm

Agenda
1. President’s report
2. LF budget
3. Financial policy/Q3 financial report
4. Marketing contract
5. Fundraising strategy
6. Letters of appreciation
7. Events survey
8. Strategic plan
9. Other business

  1. President’s report
    • Liberty Forum: going well. A good number of confirmed speakers, some speaker requests still outstanding. Web site to launch this week.
    • Need to focus on sponsor recruitment. $1600 to bring a speaker out.
    • PorcFest 2015: no organizer identified yet.
    • Ambassador program moving along.
    • Fundraising. Need to do more. About to launch another round of support for Chris Lopez. She is willing (and there is work for her to do) to increase her number of hours.

  2. LF Budget: Rich proposed approving it as is, Séamas seconded. 7 ayes, 1 abstention. Budget approved.

August 2 2014 Board Meeting Minutes

August 2, 2014
Venue: Aaron Day’s house
Meeting called to order at 9:30am
Present: Aaron, Carla, Sharon, Varrin, Seamas, Jody
Varrin chaired in Rich’s absence.

Agenda
1. Board structure / Fundraising
2. Board / strategic
3. Insurance
4. 2014 Budget
5. Spending policy
6. Event proposal

June 2014 Board Meeting Minutes

FSP Board Meeting PorcFest 6/26/14 Meeting started at 10:10am

Attending: Carla, Seamas, Aaron, Sharon, Varrin, Rich (on phone), Jason Sorens (invited)

Agenda: 1. President’s report 2. Sponsor relations 3. BoD/Sharon’s proposal 4. State of PorcFest

President’s report In addition to her regular reports of what’s been done, Carla will also include gaps and things that were expected to be done but are not yet completed or need more resources. There was a request to have more structure in this report, including who is in charge of different tasks.

Sponsor relations 1. In addition to general event sponsors, a Mission Partner ("MP") category has been created to recognize long-term supporters. Mission Partners will have explicit sponsorship agreements so that terms do not have to be renegotiated for each event as is currently the case. 2. There will be levels with associated perks, going from $10,000 and down. It will be on the web site. 3. Jason Osborne proposed a plan to Carla for a FTL MP contract. Séamas will discuss the contract progress with Mark Edgington.

February 2014 Board Meeting Minutes

FSP Board Meeting
Sunday, February 23, 2014
Crowne Plaza Hotel, after Liberty Forum

Meeting called to order 9:13am
Attending: Carla, Varrin, Aaron (left at 10am), Seamas, Jody, Sharon, Rich (on skype)

Agenda:
1. Liberty Forum
2. 501c3
3. Budget

Liberty Forum. Record ticket sales. VIP tickets work well; expenses matched revenues; Discovery Channel, New Yorker, and other media channels were here. We also had favorable local press. We invited speakers outside the traditional liberty circles, reaching into other demographics, and it was very well received. A tweet-up started the conference, and people were tweeting throughout the Forum. The conference organization team was great. People liked the magazine-style program. There were a lot of first time people attending. Attendees will be asked for feedback via an online survey. We don’t have final numbers for attendance yet, but one good indication was that the parking lot was sometimes full. In order to grow the conference, we’re exploring alternatives for next year.

September 2013 Board Meeting Minutes

FSP Board Meeting
September 2, 2013
Present: Rich, Seamas, Varrin, Steve, Jody, Carla, Sharon
Meeting called to order at 8:06pm

Agenda:

  • President’s report
  • BEARCAT
  • LF14
  • PF14
  • Marketing
  • Fundraising
  • Open Sourcing Projects
  • Full-time
  • Cantwell
  • New Board Member/VP Position

February 2013 Board Meeting Minutes

FSP Board Meeting

February 24, 2013

Meeting called to order 1:17pm

Attending: Carla, Rich on skype, Varrin, Steve, Seamas Sharon, Jody at the Crowne Plaza after Liberty Forum

  1. Budget.

a. Seamas shared 2012 expenditures and compared it to the projected 2013 budget.

b. 501c3 file will be opened in June, so we won’t hear until after PorcFest.

c. Approximately $20k was raised yesterday at LF for Carla’s Trigger the Move campaign.

d. Carla has some promises for more contributions; will plan with Sharon an outreach approach.

e. Jody moved to accept the preliminary budget that starts with the 2012 budget, and also includes the $20k that Carla raised at LF and $10k for website redesign. Steve seconded. All ayes; Carla abstained.

f. Seamas will prepare a monthly breakdown of prioritized budget items, to be sent to us next week.

g. Rich moved to approve budget via email. Seamas seconded. Unanimous.

  1. Web site content.

a. Carla will write it, and will recruit volunteers to help. Target: 3 weeks for release (around March 17).

January 2013 Board Meeting Minutes

FSP Board Meeting

January 14, 2013

Meeting called to order at 8:06pm on skype.

Attending: Rich, Seamas, Steve, Jody, Varrin (for a short while), and Carla

Absent: Sharon

Agenda:

  1. President’s report

  2. 501c3, donor packets, and fundraising efforts

  3. Free State Now

  4. New website

  5. Liberty Forum

  6. Porcfest

  7. Donor database policy

  8. President’s report:

· New signers in Dec = 94, signers SO FAR in Jan = 98.

· Kari is working out great with PR strategy

· FB FSP group's privacy status changed from "public" to "closed." The process for new members remain the same (i.e. have to be authorized by an admin). The FSP page remains public."

· Chris Lopez is still great. We’ll need to do another fundraiser for 2013-14 around May.

  1. 501c3, donor packets, and fundraising efforts

· The IRS is currently working on March 2012 501(c)3 applications so, barring them getting even further behind, they should started on ours around May.

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