Board Meeting Minutes
Free State Project, Inc Board of Directors Meeting Minutes July 27, 2008
Jason S., Irena G., Jean A., Varrin S., and Jon M. present.
Meeting called to order at 5:24 PM.
Discussion of new president, vice-president, and Board member. No decisions can be made as yet. Business tabled until next meeting.
Discussion of Minnesota Ron Paul conference. There is space in the budget, and Irena will make the decision.
Next meeting called for August 10.
Varrin moves to add Seth H. to the Organizers list Irena seconds. Four in favor, One against. Motion passes.
Irena moves to adjourn Jean seconds. Motion passes 5-0.
Meeting adjourned 5:57 PM
Free State Project, Inc Board of Directors Meeting Minutes June 12, 2008
Meeting called to order at 10:20 AM. Jon M., Jason S., Irena G., Jean A., and Varrin S. Present.
1) Libertarian call list (Jason Osborne plan) - Jon will be in charge of delivering specifications for signing up participants to Jason.
2) Irena announces pregnancy and need to find replacement in three months. Discussed potential candidates. Discussed refresh of Organizers list to enhance pool of Board candidates. Motion to remove Amanda P., Tim B., and Lloyd D. from the Organizers list passes 5-0. Motion to invite Mark W. passes 5-0.
3) Discussed location, timing, and expense of next year's Porcupine Festival. Irena moves to put together a committee for vetting locations and dates for next year's Porcupine Festival. Jason seconds. Irena amends motion to require that the committee submit its results to the Board by the August Board meeting. Carla will be appointed to lead and select committee, Jon will be on committee. Motion passes 5-0.
4) Chris Lawless will organize the 2009 Liberty Forum. Kate Richards will organize the 2010 Liberty Forum.
Free State Project, Inc Board of Directors Meeting Minutes May 22nd, 2008
Meeting called to order at 1:09 PM by J. Sorens. I. Goddard, J. Maltz, J. Alexander, J. Sorens, S. Cobb present.
First item of business is FY2009 budget. I. Goddard accepts friendly amendment of J. Sorens (changing Porcupine Festival net cost from $2000 to $4000 in accord with income and expense figures).
Discussion of 2009 Liberty Forum line item. I. Goddard moves to amend the budget to require Board approval for speakers' fees' commitments above $5000. J. Sorens seconds. Discussion continues. I. Goddard withdraws motion, proposes new motion to amend, requiring Board approval for any individual speaker fee above $5000 or total speaker fees exceeding $13,000. J. Sorens seconds. I. Goddard moves to close discussion. J. Sorens seconds. Vote to close discussion 5-0. Vote on amendment to motion 4-1: I. Goddard, J. Maltz, J. Alexander, J. Sorens (aye), S. Cobb (nay).
Free State Project, Inc Board of Directors minutes October 19th, 2008
Meeting called to order at 2:30 PM. Irena G., Jason S., Jon M., Steve C., and Louis C. present.
President's update. Update consisted of four items: Liberty Forum 2009 (speakers, publicity) Porcupine Festival 2009 Ongoing discussion about locations and dates, nothing is ruled out at this point Fundraising Ron Paul campaign has not sent us e-mail addresses yet FSP website Irena will follow up with Louis about setting up a redirect for periods of high traffic, as after the 5-year anniversary press release New people/volunteers Liz H doing welcome packets, Chris L is Events Director
Election of new President Prompted by Irena's upcoming resignation. Jason S. moves to elect Varrin Swearingen President of the FSP, effective November 1st. Irena G. seconds. No discussion. Motion passes 5-0.
Discussion of open Vice President position(s). After discussion, Board agrees informally to approach Keith C. for VP of Publicity and Irena for VP of Operations and bylaws VP. Jason will send e-mail.
Date: 20 March 2010
Location: Liberty Forum
Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz
- Board member election
The Board agreed on a procedure to hold an election for the Board seat that has been vacant for more than two months:
Board Chairwoman Irena Goddard will disseminate a request for candidates, with a submission deadline of April 6, 2010. On April 11th, the Board will announce the final list of candidates.
Per FSP bylaws, candidates must be FSP Participants.
In parallel, President Varrin Swearingen will disseminate a request for those desiring to vote. Voters are required to be an FSP participant and to have taken action to advance the Project's goals -- such as volunteering engaging in publicity-- within the last year (Mar 2009 - Mar 2010). Those desiring to vote should register by sending an e-mail to elections2010@freestateproject .org with the subject "Board Voter", by April 6, 2010.
Date: 17 January 2010
Location: Yahoo Messenger
Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Brandon Ross
3) O-list vacancies
4) Board vacancies
The Board voted 5-0 to adopt the Jan 17 Draft#1 goals for 2010.
Increase Publicity budget.
Reconnecting with participants
Category A - reconnecting with participants
Signing up Participants
Generating Public Awareness
Eliciting Participant (and Friend) Involvement
Encouraging Early Movers
Securing Funding to Achieve the Strategic Goals
11 Concrete Goals
Do Radio shows
Table at Events
Get more friends
Invite our lists to PF & LF
Date: 17 October 2010
Location: Yahoo Messenger
Present: Rich Goldman (acting Chairman) Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, and Brandon Ross
Irena's Board seat and chairmanship
Liberty Forum 2011
Deletion of FSP Facebook page
November direct mail campaign
Irena’s Vacant Board seat
It was agreed that Rich Goldman would chair the meeting. The Board voted 6-0 to offer the Board seat vacated by Irena Goddard to Chris Lawless, and then to Jody Underwood if he declines.
- Liberty Forum 2011
Varrin will soon meet with Rich Tomasso to discuss Liberty Forum preparations. Both have been busy recently. Rich Tomasso hopes to select a keynote speaker by the end of October.
- Deletion of FSP Facebook page
Louis Calitz will look into securing all FSP intellectual property.
Date: 18 July 2010
Present: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Rich Goldman (for first topic only)
Absent: Brandon Ross
1) In-State Allies
2) Marketing / Outreach Update/Plans
3) PorcFest wrap-up
4) NHLF Update
5) Other business
- In-State Allies
The Board voted 6-0 to approve the following proposal from Rich Goldman (note that final sentence was removed, and the issue left unaddressed):
In order to encourage greater association between the Free State Project and supporters currently living in NH, those living in NH who are not FSP Participants will be able to sign up as an "In-State Ally" of the Free State Project. They shall sign the following statement of intent:
“I hereby state my solemn intent that as a resident of New Hampshire I will exert the fullest practical effort toward the creation of a society in which the maximum role of civil government is the protection of life, liberty, and property.”
Date: 11 April 2010
Location: Yahoo Messenger
Attendees: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross
Agenda: Vet the four candidates for the Board position
Four people had expressed interest in being a candidate in the election for the FSP Board:
Lou Eastman Rich Goldman Russell Kanning Stephen Villee
The Board confirmed that all four were FSP participants and qualified to be candidates, and voted 6-0 in favor of putting them all on the ballot.
As in previous FSP elections, the voting method will be the Condorcet Method, with voters ranking the candidates in order of preference. Voters will log onto secured website (URL will be provided) and vote for candidates in order of preference. Voting will take place on a secured web site, starting April 11th and closing at 8pm EST Sunday, April 18th.
The next New Hampshire Liberty Forum will likely be scheduled for the last weekend in February.
February 15, 2009 Board of Directors Meeting
Meeting called to order at 2:30 PM. Steve C., Jon M., Louis C., Varrin S., and Jean A. present, Varrin chairing.
Agenda: 1. Discussion of upcoming Liberty Forum: finances, attendees, schedule 2. Jason Osborne/FSP Call Center: discussion of proposal to call prospecting lists about the FSP, and to call FSP participants about move assistance & plans. General consensus that the former should be pursued before the latter. 3. Treasurer: If Cathleen takes over, a new bank may be needed. 4. Website reliability: Need more money for servers. Website is on slicehost, Louis will look into getting detailed statistics from them & put together a proposal for upgrading our server access. 5. Jon will stay on Board through March meeting.
Varrin moves to adjourn, Louis seconds, vote 5-0, meeting adjourned.
1/25/09 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:01 PM. Jon M., Jean A., Varrin S., Jason S., Steve C., and Louis C. present.
Discussion of budget proposal. Following discussion, Jason S. moves to accept budget for calendar year 2009, or fiscal year 2010 if the fiscal year change is not accepted by the IRS. Motion seconded and approved, 6-0.
Discussion of Porcupine Festival 2009 and Liberty Forum 2010 budgets. General agreement that individual budgets for these events should be prepared and approved in advance.
Discussion of fundraising efforts for 2009, including direct mail to participants & friends.
Discussion of 2009 strategic goals, Jason S. will present draft statement to Board via e-mail.
Discussion of Organizers list. Jason S. moves to add Keith C. to list. Motion seconded and approved, 6-0.
Motion to adjourn passes 6-0. Meeting adjourned.
Date: 21 November 2010
Location: Yahoo Messenger
Present: Rich Goldman (acting Chairman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross, and Jody Underwood.
Opening of Meeting & Preliminaries
Approval of the October meeting's Minutes
Welcoming Jody Underwood to the Board
Thanking Irena Goddard for past service to the Board
Liberty Forum Update & Issues
Opening of Meeting & Preliminaries
Approval of the October meeting's Minutes
The previous meeting’s minutes could not be found easily on the web site. They are available at:
However, the “book” of meeting minutes is broken and requires attention from FSPIT.
Meeting called to order at 2:01 PM. Steve C., Jon M., Varrin S., Jean A., Jason S. present.
Agenda: 1. Minutes from previous meeting amended and approved. 2. Jason moves to elect Cathleen Converse Treasurer as of a date agreed by Jean & Cathleen. Jean seconds. Motion passes 5-0. 3. Jason moves to place Cathleen on the Organizers list. Jean seconds. Motion passes 5-0. 4. Varrin moves to remove Mark Warden from the Organizers list, per his request. Jason seconds. Motion passes 5-0. 5. Jason moves to adopt strategic goals for 2009. Varrin seconds. Motion passes 5-0. Strategic goals: "1. Re-launch fundraising and include direct mail and calls to large donors; explore new avenues for fund-raising. Goal: $35,000 in general donations.
"2. Re-launch the local booths and speakers program, with outreach to liberty-oriented events around the country using local FSP volunteers. Budgeted: $9,000 for booths & materials, $500 for travel expenses.
"3. Increase the rate of participants' moving to New Hampshire, with an emphasis on First 1,000 signers.
"4. Emphasize the "friend" signup option for people new to the FSP, increase the friend signup rate."
May 17, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:10 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C. present.
Meeting called to order at 2:30 PM. Jason S., Irena G., Varrin S., Steve C., Jean A., Louis C. present.
Agenda: 1. Replacement of Jon M. on Board. Jean moves to elect Cathleen C., Jason seconds. Motion passes 5-1. 2. Adding Brandon R. to Organizers list. Jason moves, Jean seconds. Motion passes 6-0. 3. New business. a. Cathleen will make decision about where PorcFest checks go. b. Calling issue dead due to lack of interest from Jason O. c. President has new executive assistant. d. Direct mail development plans being worked out. 4. Jason moves to adjourn. Varrin seconds. Motion passes 6-0. Meeting adjourned.
September 27, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:25 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C., Irena G. present.
- Varrin moves to adopt new bylaws. Jason seconds. Discussion of Statement of Intent wording. Bylaws and join page will need to be aligned. Motion passes 7-0, new bylaws adopted.
Jean's resignation from the Board takes effect, and she departs the meeting.
Varrin moves to adopt the following statement: "The FSP Board expresses its thanks for the significant contributions of Jean Alexander during her term on the Board." Jason seconds. Motion passes 6-0.
Discussion of future Board and Organizers e-mail list members. Brandon R. will be formally added to the Board at the next meeting.
Jason moves to adjourn. Varrin seconds. Motion passes 6-0. Meeting adjourned at 3:09 PM.
August 16, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:24 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C. present.
Jason S. moves to reappoint Steve C. and Louis C. to the Board (necessary after reincorporation). Jean A. seconds. Motion passes 4-0.
Changing budget to annual basis. 2010 Liberty Forum income and expenditures removed, everything else except "Other Advertising" reduced one quarter. Cathleen C. moves to adopt, Jason S. seconds. Motion passes 6-0.
Discussion of FreedomFest results and interns. One potential donor who will be followed up with by either Varrin or Brandon. Interns have not made many calls. Rate of progress from Harris and Sabrielle has not improved, will be removed from program. $890 in donations so far, $15 in expenses. Neal will be able to do more after move to NH. Need more details on running totals.
Welcome letters. Liz has completed. Need to fit into different budget lines: possibly postage, shipping and mail permits; direct mail; and/or development.
Meeting called to order at 9:09 AM. Varrin S, Cathleen C, Jason S, Irena G, Jean A, Louis C present. Forms for reincorporation in New Hampshire completed and signed. 1. Motion to change FSP mileage reimbursement rate to the standard IRS rate, whatever it may be. Jason moves, Cathleen seconds. Motion passes 6-0.
Update on interns program. Interns are making fundraising calls. Interns will receive 100% of the first $1000 net raised (after authorized expenses reimbursed), 10% of additional amounts raised.
Rich G will moderate the blog feed on the website under Jean’s oversight. The righthand column of the website will be redesigned with three categories: in order from top to bottom, FSP news, media mentions, and blogs.
Proposal for a quarterly survey of FSP participants will be discussed on the Organizers list.
Varrin moves to adjourn, Irena seconds, motion passes 6-0. Meeting adjourned at 10:37 AM.
FSP Meeting Minutes
December 19, 2011
Attended: Rich, Brandon, Carla, Steve, Seamas, Jody, Varrin
Minutes submitted by Jody
Finalizing the new paperwork Free State Now SOI process, which should work the same way we currently do online registrations (which, according to Lawless is: it must be signed; have a valid name or mailing or email address; and not be "fishy") Commission structure for fundraising
- Finalizing the new paperwork
Brandon had prepared three documents for us to review. Some review was over email, and he incorporated those comments.
conflict of interest – boiler plate, standard policy amended articles of agreement. These get filed with the SOS, and were amended to include our potential tax-exempt purposes.
Discussion about including the current Officer positions per the bylaws.
rich is board chair
Carla is prez
Varrin is VP.
Seamas is the treasurer.
Steve was secretary, and got reinstated (unanimously) for the duration of this process, but will resign when it’s over. We’ll need a new secretary then.
FSP Board Meeting
September 26, 2011, 8pm
Attending: Rich, Carla, Jody
Board composition/roles/additional members: Thoughts on Seamas and NH state rep George Lambert (I have spoken to him and he is v. interested... think it would be fantastic to get a local involved)? Financials: FSP credit card, fundraising, bitcoins, money bomb Liberty Forum and PorcFest Outreach: LibertyFest; Masscann, Libertopia IT developments: new servers; rolling out new layout Teambox 501 (3) (c) status
Since there was no quorum, this was an informational meeting.
- Board composition
We agreed to have Seamas on the Board, and Seamas said he would be “honored” to join.
We thought we’d have to check George out more. There was an objection to having an elected official (George, a NH State Rep from NH, not a mover) on the Board for the purpose of keeping the FSP away from being associated with politics.
One suggestion was to have George on a NH advisory council or something like that, along with some donors.