Board Meeting Minutes

July 2017 Board Meeting Minutes

Time/Date: Sunday, July 16, 2017, 3:00pm
Location: Murphy’s Taproom Boardroom, Manchester
Attending: Matt, Jason, Rich (remote), Dave, Christine, Jessica, Rodger, Rachel

Meeting called to order at 3:09pm by Jason.

April 2017 meeting’s minutes adopted with no objections.

Agenda

  1. Secretary
  2. President’s Report
  3. Treasurer’s Report
  4. Old Business

Minutes

April 2017 Board Meeting Minutes

Time/Date: 3:00p Sunday, April 23, 2017
Location: Carla’s House & Online
Attending: Matt, Jason (remote), Carla, Dave (remote), Rich (remote), Rachel, Christine (remote), Rodger

Meeting called to order at: 15:03 by Jason

Agenda

  1. Last meeting's minutes
  2. President’s Report
  3. Treasurer’s Report
  4. Board
  • Rodger Paxton
  • Christine/secretary
  • Old Business
    • Amend Bylaws to
      • remove office of Vice President
      • modernize description of Secretary responsibilities
      • clarify emergency meeting protocol
      • clarify “significant contribution” expected from board members
      • Checking on recognitions of Seamas and Jody announced at LF
  • New Business
    • 2017 budget
    • Signer Survey
    • Define KPIs for president
    • Discuss splitting traditional role of prez/executive director into 2 roles, with Rachel taking on executive director role
    • FSP as pro-liberty NH news syndicator
    • Counting Free Staters

    Minutes

    January 2017 Board Meeting Minutes

    Time/Date: 3:00p Sunday, January 29, 2017
    Location: Carla’s House & Online
    Attending: Matt, Jason (remote), Carla, Dave (remote), Rich (remote), Rachel, Christine (remote)

    Meeting called to order at: 15:08 by Jason

    Agenda

    1. Last meeting's minutes
    2. President’s Report
    3. Treasurer’s Report
    4. Board
    • Séamas recognition
    • Board member additions
  • Old Business
    • Amend Bylaws to
      • remove office of Vice President
      • modernize description of Secretary responsibilities
      • clarify emergency meeting protocol
      • clarify “significant contribution” expected from board members
  • New Business
    • 2017 budget
    • Mover Survey Analysis and feedback
    • Counting Free Staters
    • Liberty Forum 2018

    Minutes

    October 2016 Board Meeting Minutes

    Time/Date: 3:00p Sunday, October 23, 2016
    Location: Carla’s house
    Attending: Carla, Jason, Jody, Matt, Rich (tele), Séamas (tele)

    Meeting called to order at: 3:13pm

    Agenda

    1. President’s Report
    2. Treasurer’s Report
    3. Board
    • Séamas resigning
    • New board members
  • Old Business
    • What is the mission of the FSP?
    • Future of Liberty Forum and PorcFest
    • Amend Bylaws to:
      • remove office of Vice President
      • modernize description of Secretary responsibilities
      • clarify emergency meeting protocol
      • clarify “significant contribution” expected from board members
  • New Business
    • Rachel Goldsmith

    Minutes

    FSP Board Minutes - July 24, 2016

    FSP Board Meeting
    Time/Date: 3:00p Sunday, July 24, 2016
    Location: Carla’s house
    Attending: Carla, Jody, Matt, Rich (tele), Séamas, Dave Butler

    Meeting called to order at: 3:20pm

    Agenda

    1. Treasurer’s Report
    2. President’s Report
    3. Board
      1. Jody resigning
      2. Dave Butler joining
      3. Séamas resigning as Treasurer, Emmett assuming office
      4. new Secretary
    4. Old Business
      1. What is the mission of the FSP?
      2. Future of Liberty Forum and PorcFest
      3. Reflection on the decision to ban Ian Freeman from FSP events
    5. New Business
      1. Amend Bylaws to:
        1. remove office of Vice President
        2. modernize description of Secretary responsibilities
        3. clarify emergency meeting protocol
        4. clarify “significant contribution” expected from board members

    Minutes

    FSP Board Minutes - April 17, 2016

    FSP Board Meeting
    Time/Date: 3:00p Sunday, April 17, 2016
    Attending: Carla, Jason, Jody, Matt, Rich (tele), Séamas

    Meeting called to order at: 3:09pm

    Agenda

    1. Choose meeting chair
    2. Treasurer’s Report
    3. President’s Report
      1. Carla
      2. Matt
      3. PorcFest
    4. Board
      1. Aaron resigned
      2. New Board members
      3. Elect new board Chair
    5. New Business
      1. Amend Bylaws to clarify emergency meeting protocol
      2. What is the mission of the FSP?
      3. Future of Liberty Forum and PorcFest
      4. FTL/Ian Freeman

    Minutes

    FSP Board Meeting - January 17, 2016

    FSP Board Meeting
    Time/Date: Sunday, Jan 17, 2016
    Attending: Aaron, Carla, Séamas (via phone), Jason (via phone), Jody, Matt
    Excused: Rich (mazel tov!)

    Meeting called to order at: 2:02pm

    Agenda

    1. Treasurer’s Report
    2. President’s Report
      1. Fundraising
      2. TTM
      3. Liberty Forum
      4. PorcFest
    3. Board Member Search
    4. New Business
      1. Presidential succession vote
      2. 2016 budget vote

    Minutes

    November 8, 2015 FSP Board Meeting

    FSP Board Meeting
    Time/Date: Sunday, November 8
    Location: 63 Durette Court, Manchester
    Attending: Aaron, Matt, Seamas, Jason, Jody, Carla, Rich (on phone)

    Meeting called to order at 10:31 am

    Agenda
    1. President’s Report
    2. Treasurer’s Report
    3. Fundraising/Donor Packet
    4. Porcfest/Liberty Forum
    5. New Business
    a. 5 Year Plan
    b. Board Composition
    c. Board communications

    Minutes

    1. President’s Report. At end of the minutes.

    May 10, 2015 Board Meeting Minutes

    FSP Board Meeting
    Time/Date: Sunday, May 10 @ 5:00pm EST
    Location: 53 Riddle Dr., Bedford, NH
    Attending: Matt, Aaron, Carla, Jody; by phone: Seamas, Rich, Jason

    Meeting called to order at 5:15
    Moved PF report to the end of the agenda so Kristin could attend and give the report.

    Agenda
    1. Carla status as employee
    2. President’s Report (fundraising plan, Liberty Forum, PorcFest, Upcoming events, Friends of the FSP Outreach/Ambassador program, PR Plans/Marketing, newsletter and web site, Free Stater Magazine, social media)
    3. Treasurer’s Report
    4. Fundraising/Donor Packet
    5. New Business (Future of LF, Inactive participants) 6. PorcFest report

    March 6, 2015 Board Meeting Minutes

    FSP Board Meeting
    Time/Date: Friday, March 6 @ 12:00pm EST
    Location: Day 1 of Liberty Forum @ JD’s Tavern (Radisson)
    Attending: Seamas, Carla, Jason, Jody, Matt, Aaron, Rich (by phone)

    Meeting called to order at 12:10pm

    Agenda

    1. Approval of previous minutes

    2. Carla status as contractor vs. employee

    3. President’s Report
      a. Liberty Forum
      b. Outreach at other events
      c. Free Stater Magazine

    4. Treasurer’s Report
      a. Balance sheet update
      b. Preliminary Liberty Forum results
      c. 2015 Budget

    5. Fundraising/Donor Packet

    6. PorcFest Report

    7. New Business
      a. Ian Freeman / FTL
      b. The future of Liberty Forum
      c. Dealing with inactive participants

    Minutes

    1. Minutes from last meeting were approved.

    2. Carla’s status as an employee. Jason is taking the lead on setting it up.

    February 8 2015 Board Meeting Minutes

    FSP Board Meeting
    Sunday, Feb 8, 2015
    Google Hangout

    Meeting called to order at 3:09pm

    Agenda
    1. Approval of minutes from 12/7/14
    2. New Board Members
    3. Carla status as contractor vs. employee
    4. President’s Report
    5. Treasurer’s Report
    6. Trigger the Move status and strategy
    7. Our new outbound approach
    8. Efforts regarding direct mail campaign
    9. LibertyForum updates
    10. PorcFest updates

    Minutes

    December 7, 2014 FSP Board Meeting Minutes

    FSP Board Meeting
    December 7, 2014
    Google Hangout and Aaron’s house
    Meeting started at 2:25pm

    Agenda
    1. Officers of the board
    2. Board Composition
    Varrin and Sharon leaving the board
    Criteria for new board members
    3. Policies
    4. President’s Report Strategic Plan, Budget, Fundraising
    LibertyForum budget and update
    PorcFest and future events
    5. List of Projects for Donors
    6. Scheduling of Board Meetings

    Minutes

    October 12 2014 Board Meeting Minutes

    FSP Board Meeting
    October 12, 2014
    Venue: Aaron Day's house

    Present: Aaron, Matt, Carla, Séamas, Jody, Sharon
    Skype: Rich, Jason
    Absent: Varrin

    Meeting called to order at 3:43pm

    Agenda
    1. President’s report
    2. LF budget
    3. Financial policy/Q3 financial report
    4. Marketing contract
    5. Fundraising strategy
    6. Letters of appreciation
    7. Events survey
    8. Strategic plan
    9. Other business

    1. President’s report
      • Liberty Forum: going well. A good number of confirmed speakers, some speaker requests still outstanding. Web site to launch this week.
      • Need to focus on sponsor recruitment. $1600 to bring a speaker out.
      • PorcFest 2015: no organizer identified yet.
      • Ambassador program moving along.
      • Fundraising. Need to do more. About to launch another round of support for Chris Lopez. She is willing (and there is work for her to do) to increase her number of hours.

    2. LF Budget: Rich proposed approving it as is, Séamas seconded. 7 ayes, 1 abstention. Budget approved.

    August 2 2014 Board Meeting Minutes

    August 2, 2014
    Venue: Aaron Day’s house
    Meeting called to order at 9:30am
    Present: Aaron, Carla, Sharon, Varrin, Seamas, Jody
    Varrin chaired in Rich’s absence.

    Agenda
    1. Board structure / Fundraising
    2. Board / strategic
    3. Insurance
    4. 2014 Budget
    5. Spending policy
    6. Event proposal

    June 2014 Board Meeting Minutes

    FSP Board Meeting PorcFest 6/26/14 Meeting started at 10:10am

    Attending: Carla, Seamas, Aaron, Sharon, Varrin, Rich (on phone), Jason Sorens (invited)

    Agenda: 1. President’s report 2. Sponsor relations 3. BoD/Sharon’s proposal 4. State of PorcFest

    President’s report In addition to her regular reports of what’s been done, Carla will also include gaps and things that were expected to be done but are not yet completed or need more resources. There was a request to have more structure in this report, including who is in charge of different tasks.

    Sponsor relations 1. In addition to general event sponsors, a Mission Partner ("MP") category has been created to recognize long-term supporters. Mission Partners will have explicit sponsorship agreements so that terms do not have to be renegotiated for each event as is currently the case. 2. There will be levels with associated perks, going from $10,000 and down. It will be on the web site. 3. Jason Osborne proposed a plan to Carla for a FTL MP contract. Séamas will discuss the contract progress with Mark Edgington.

    February 2014 Board Meeting Minutes

    FSP Board Meeting
    Sunday, February 23, 2014
    Crowne Plaza Hotel, after Liberty Forum

    Meeting called to order 9:13am
    Attending: Carla, Varrin, Aaron (left at 10am), Seamas, Jody, Sharon, Rich (on skype)

    Agenda:
    1. Liberty Forum
    2. 501c3
    3. Budget

    Liberty Forum. Record ticket sales. VIP tickets work well; expenses matched revenues; Discovery Channel, New Yorker, and other media channels were here. We also had favorable local press. We invited speakers outside the traditional liberty circles, reaching into other demographics, and it was very well received. A tweet-up started the conference, and people were tweeting throughout the Forum. The conference organization team was great. People liked the magazine-style program. There were a lot of first time people attending. Attendees will be asked for feedback via an online survey. We don’t have final numbers for attendance yet, but one good indication was that the parking lot was sometimes full. In order to grow the conference, we’re exploring alternatives for next year.

    September 2013 Board Meeting Minutes

    FSP Board Meeting
    September 2, 2013
    Present: Rich, Seamas, Varrin, Steve, Jody, Carla, Sharon
    Meeting called to order at 8:06pm

    Agenda:

    • President’s report
    • BEARCAT
    • LF14
    • PF14
    • Marketing
    • Fundraising
    • Open Sourcing Projects
    • Full-time
    • Cantwell
    • New Board Member/VP Position

    February 2013 Board Meeting Minutes

    FSP Board Meeting

    February 24, 2013

    Meeting called to order 1:17pm

    Attending: Carla, Rich on skype, Varrin, Steve, Seamas Sharon, Jody at the Crowne Plaza after Liberty Forum

    1. Budget.

    a. Seamas shared 2012 expenditures and compared it to the projected 2013 budget.

    b. 501c3 file will be opened in June, so we won’t hear until after PorcFest.

    c. Approximately $20k was raised yesterday at LF for Carla’s Trigger the Move campaign.

    d. Carla has some promises for more contributions; will plan with Sharon an outreach approach.

    e. Jody moved to accept the preliminary budget that starts with the 2012 budget, and also includes the $20k that Carla raised at LF and $10k for website redesign. Steve seconded. All ayes; Carla abstained.

    f. Seamas will prepare a monthly breakdown of prioritized budget items, to be sent to us next week.

    g. Rich moved to approve budget via email. Seamas seconded. Unanimous.

    1. Web site content.

    a. Carla will write it, and will recruit volunteers to help. Target: 3 weeks for release (around March 17).

    Pages


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