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October 2012 Board Meeting Minutes

FSP Board Meeting

October 31, 2012

Attending: Rich, Séamas, Jody, Varrin, Carla, Sharon (late)

Meeting started 8:14pm

Note: Originally scheduled meeting was postponed due to Hurricane Sandy. Meeting was rescheduled with less than the required seven days’ notice, and Stephen Cobb could not attend. He has no objections to the decisions made or these minutes as posted.

Agenda

Welcome Sharon

Old-Business:

        Chris Lopez:

        Atlas Shrugged Outreach

        Curtis

Prez Report

501c3 news

LF Status

O-list refresh

Performance Criteria

Post-election publicity plans.

Postponed Welcome Sharon until Sharon arrives.

Chris Lopez: She’s working out great. She will be sending about 1000 welcome letters/recruit someone letters in the next couple of weeks. Funding is fine.

Atlas Shrugged Outreach: Great both times. Some connections were made for contributions, nothing done yet (waiting for 501(c)3 status). Jody and Séamas contributed miles and bed to make it low cost/free.

We Made the Move: Kristine and Phil Boncer

Phil and I met in May 1999 and instantly connected, in large part because we are both lifelong instinctive libertarians. As we developed our relationship and our businesses, we knew we couldn’t stay in California. By early 2001, Phil was actively gathering data on a variety of factors to figure out which states were to be on our short list for consideration. One evening Phil showed me a tiny blurb on something called The Free State Project, our eyes lit up; we went to the website, read what was there, and signed on the spot. In the summer of 2004, we flew to Boston, rented a car, attended PorcFest for several days and explored the state on our way. We were both thrilled to have found a group of people where personal responsibility made sense, and were both very inspired and ready to start the process of relocating our lives and businesses. My business, Curious Creek Fibers, was fairly easy, as I produce hand-dyed yarn and sell it wholesale to specialty hand-knitting shops around the country but because Phil’s pharmaceutical engineering consulting business needs clients, that was a bigger consideration.

We Made the Move: Kari and Joe DePhillips

I signed on for the Free State Project when I was a sophomore in college, and it took me almost 10 years to make the move from Pittsburgh, PA. When my husband and I moved to Lincoln last month, we knew we had made the right decision. Once we walked through the door of our new home, we realized that the 14.5 hours we spent driving in a car with two not-sedated-enough cats and an impatient 90-lb dog were well worth the effort.

Our rental came fully furnished, so we didn’t have much to move in. However, we did have some beds to move out to make room for office space – and several people offered to make the drive upstate to help. Mark Edge and Ian Freeman were two of them, and it’s not every day you get two nationally syndicated radio hosts in your house moving furniture around! Thanks again to everyone who helped, and we still have plenty of beer left over if anyone wants to come up for a visit.

August 2012 Board Meeting Minutes

FSP Board Meeting

August 20, 2012

Attending: Varrin, Carla, Rich, Seamas, Steve, Jody

On skype.

Called to order at 7:15pm.

President report:

  1. Liberty Forum.

· Chris Lawless has expressed that he doesn't really want to organize it. Carla is currently planning to have "in-depth" discussion in Tampa. Suggestions that he can train an "apprentice" if he will do it once more.

· Chris should pass down a nominal schedule with some key milestones like dates for Venue and Speaker selected.

· Carla said 6 months is a good event cycle

· Dates: They’re looking at 3 options, one of which is late February.

· It was suggested that Carla post dates to O-list and Doers.

· Revisit Chris issue after Tampa.

We Made the Move: The Harvey Brothers

"It's OK, I've been here before, you're expected to push," an American voice managed to cut through the thick of the human mass. We had never been to Kiev’s Boryspil Airport before, but I could feel the Communism was still in the air. Like humidity in a coastal city, it always manages to linger.

My brother Josh and I had left Ben-Gurion airport in Israel about four hours earlier and were rushing to make our connection to New York. Aah, I gasped as I started making my way to the gate. Finally on my way to the land of the free and the home of the… security lines, questioning booths, and body scanners.

The truth is, the first time I felt optimistic about my life change was about twenty hours later when we first drove our rental car past a large and clumsy sign that read: "Welcome New Hampshire. Live Free or Die."

June 2012 Board Meeting Minutes

FSP Board Meeting June 23, 2012

Attending: Seamas, Carla, Rich, Varrin, Jody, Brandon

Started at 9:35am at Rogers Campground

501c3 would be easier if Brandon’s resignation was dated early August.

Two more reviews: Varrin and Carla. Final version will be ready a week after that.

PorcFest.

· We’ll chip in for a spa day for Sharon. For Jason: bacon and booze? Carla will take care of logistics.

· Rogers had water problems again. Hard to find another place. Some people are talking about buying a campground somewhere.

· Everything else is going great.

· Sharon may not want to do it next year. She needs a protégé. We want them!

· Dates will be set tomorrow with Crosby.

· Speakers like the VIP lounge. Maybe a different name: first class ticket, paid more money.

· Next year’s program: Have a clear definition of what the FSP is.

Appreciation with Carla as president.

Curtis.

We Made the Move: Becky and Adam Anderson

On June 5, my husband Adam and I arrived in Manchester, NH after a seven-day drive from Los Angeles, California. We had been planning our trip for over three years, since our first visit to New Hampshire for Liberty Forum in 2009. This spring I started blogging at The New Porcupine to document the planning, spending, and experiences that go along with moving across the country for the Free State Project. After three weeks of apartment-hunting, PorcFest, and hanging out in different regions of NH, Adam and I moved into our new home right in the heart of Manchester. We look forward to hooking into our community of fellow Porcupines and other New Hampshirites and helping to achieve liberty in our lifetimes!

And now, to answer some New Mover questions:

1. What online resource did you find most useful when planning your move?

April 2012 Board Meeting Minutes

FSP Board Meeting Minutes

April 23, 2012

Attending: Seamas, Jody (chair), Varrin, Steve, Carla, Rich (late), Brandon (late)

Meeting started at 8:05pm on skype

Agenda:

· 501c3 status

· PorcFest status and budget

· Ron Paul outreach status

· FSP Fundraising/Development

· Hiring of Chris Lopez as FSP admin

· Brandon's resignation

501c3 status

· Email discussion moved this forward.

· Try to expect and head off IRS complaints

· Still need some tax forms, and then a final review

· Need to lean it toward education to make the case for a non-profit. Some ideas: providing education about the benefits of geographically concentrated communities of active liberty-minded individuals. (or something like that);

· Brandon said he’d review the 1023 filing before we send it out.

· There will be a fee of about $750, which will get returned if it’s rejected.

· The rest can be handled by email.

PorcFest status and budget

· Going swimmingly.

February 2012 Board Meeting Minutes

FSP Board Meeting

Saturday, Feb 25, 2012

Liberty Forum

Attending: Seamas, Varrin, Brandon, Steve, Rich, Jody, Carla

8:30am

Agenda

  1. New PF logo. None of us loves it, but it’s already on things. Wish they would have asked for more feedback, but that’s life. Organizers like to put their mark on things.

  2. Thanks to Lawless. Buy them something, like a game as a token for the family time that LF took away. Varrin will ask Edi if she will do that.

  3. 501c3 status. We can finish it in 60 days. We filed two applications under the old fsp. 501c3 and 4, neither were accepted. The 3 wasn’t accepted because we didn’t actively pursue it., weren’t persistent What’s left: the application, the budget. Seamas will shepherd it. Brandon will send some docs to Seamas. Some creative writing needs to be done to frame what we want to do. We should file a non-profit return, 990.

  4. 2012 Budget. Seamas had handouts! With Carla’s additions, the budget gets high. Instead of looking at each item and cutting, Seamas suggested prioritizing what needs to be done.

27 September 2003 Board Meeting Minutes

Free State Project Board Meeting 27 September 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

There was no old business to discuss 3. New Business

A. Ballot Return Deadline Jason moved that the deadline for returning ballots be moved from 22 September 2003 to 25 September 2003 Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes. B. Press Conference Discussion A discussion amoungst the board took place regarding details of the press conference in New York City. Location, logistics, etc., were all discussed. 4. Adjournment

Jason moved that the meeting be adjourned Matt 2nd No Discussion Vote was 5 in favor, 0 against. Motion Passes Meeting closed

October 25 2003 Board Meeting Minutes

Free State Project Board Meeting 25 October 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. At Jason's request, Mary Lou called the meeting to order at 1pm eastern time and acted as its chair

  2. Old Business

There was no old business to discuss 3. New Business

A. Monthly Board Meeting Mary Lou moved that a monthly meeting of the board of directors be established that will take place at 1pm eastern time on the 2nd Saturday of every month. Jason 2nd After discussion, vote was 4 in favor, 1 against. Motion passes.

B. Greeters Program Policy Jason moved that the board approves Doug Hillman's policy, which he posted to the organizers email list, for a greeters program to be established and executed Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

C. Advertisements for Cannibis Culture and High Times Amanda moved that we have Steve Cobb proceed with his plans to place an advertisement for the FSP in Cannibis Culture and High Times magazines Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

November 2003 Board Meeting Minutes

Free State Project Board Meeting 8 November 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting to order at 1:37 pm eastern time

  2. Old Business

A. Election of Treasurer Jason moved that the board elect Malcolm Hastings as treasurer, provided he is willing to undertake the responsibilities, including coordinating the effort to apply for 501c4 status, and offer Amanda Phillips the option to remain an organizer and assistant to Malcolm, with possible future responsibilities in leadership. Mary Lou 2nd After discussion, the motion was amended by Jason to elect Malcolm Hastings as treasurer of the Free State Project. Mary Lou 2nd vote was 4 in favor, 1 absent, 0 against. Motion passes. 3. New Business

A. Relationship with other organizations in New Hampshire Mary Lou moved that Jason draft a short paragraph outlining the policy of the FSP towards other orgs in NH Amanda 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

October 29 2003 Board Meeting Minutes

Free State Project Board Meeting 29 October 2003

In Attendance:

Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. On Jason's request, Mary Lou called the meeting to order at 8:16 pm eastern time

  2. Old Business

A. Web Team Policy Matt moved that The Web Team, consisting of Matt Cheselka, Tom Parker, and Steve Cobb are responsible for day to day running of the website and associated tech features. The President is responsible for overseeing the Team and solving any problems on a day to day basis. Mary Lou 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

December 2003 Board Meeting Minutes

Free State Project Board Meeting 13 December 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order at 1pm eastern time

  2. Old Business

No old business 3. New Business

A. Information Technology Department/Team Mary Lou moved that we set up an IT Dept. with an IT Director, webmaster, and database manager. Director reports to President. Database manager sends member list of secretary weekly. Jason 2nd. After discussion, vote was 5 in favor, 0 agains. Motion passes.

January and February 4 2004 Board Meeting Minutes

Free State Project Board Meeting 9 January 2004 / 1 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting of 9 January 2004 to order at 1pm eastern time

  2. New Business

A. End Tim Condon's term on the board of directors 5 days early Mary Lou moved that we end Tim Condon's term on the board of directors 5 days early Amanda 2nd. No discussion. Vote was 4 in favor, 0 agains. Motion passes.

B. Electing a new director to fill the position opening 1/15 A call for nominations was made by Jason Amanda nominated Jean Alexander, Mary Lou 2nd Jason nominated Varrin Swearingen, Matt 2nd Matt nominated George Reich, Jason 2nd After discussion, the voting was as follows: Jean: 2 in favor, 2 against. Nomination does not pass. Varrin: 2 in favor, 2 against. Nomination does not pass. George: 2 in favor, 2 against. Nomination does not pass. 3. Adjournment of 9 January 2004 meeting

February 15 2004 Board Meeting Minutes

Free State Project Board Meeting 15 February 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 1pm EST

  2. Old Business

Approval of Board meeting minutes for 13 January 2004 Matt reported that his machine crashed and he lost the transcript of the meeting. He requested that someone else on the board send him the transcript asap. Once this is done, they'll be posted and the board can approve them via an email vote. 3. New Business

March 4 2004 Board Meeting Minutes

Free State Project Board Meeting 4 March 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka George Reich

  1. Jason called the meeting to order at 9pm EST

  2. Old Business

No Old Business 3. New Business

A. Board Position #4 Jason moved that we elect George Reich to the open board slot with term ending January 15, 2005 Jean 2nd No discussion, Jason moved to close the discussion, Jean 2nd, vote was 3 in favor, 0 against On the motion, vote was 3 in favor, 0 against. Motion passes. The Board welcomes George and invites him to participate in the rest of the meeting.

B. Board Position #5 Jason moved that we elect Varrin Swearingen to the open board slot with term ending May 15, 2004 Matt 2nd After discussion. Jason moved to close discussion, Matt 2nd, vote was 4 in favor, 0 against. Motion Passes. On the motion, vote was 4 in favor, 0 against. Motion passes.

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