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January and February 4 2004 Board Meeting Minutes

Free State Project Board Meeting 9 January 2004 / 1 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting of 9 January 2004 to order at 1pm eastern time

  2. New Business

A. End Tim Condon's term on the board of directors 5 days early Mary Lou moved that we end Tim Condon's term on the board of directors 5 days early Amanda 2nd. No discussion. Vote was 4 in favor, 0 agains. Motion passes.

B. Electing a new director to fill the position opening 1/15 A call for nominations was made by Jason Amanda nominated Jean Alexander, Mary Lou 2nd Jason nominated Varrin Swearingen, Matt 2nd Matt nominated George Reich, Jason 2nd After discussion, the voting was as follows: Jean: 2 in favor, 2 against. Nomination does not pass. Varrin: 2 in favor, 2 against. Nomination does not pass. George: 2 in favor, 2 against. Nomination does not pass. 3. Adjournment of 9 January 2004 meeting

December 2003 Board Meeting Minutes

Free State Project Board Meeting 13 December 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order at 1pm eastern time

  2. Old Business

No old business 3. New Business

A. Information Technology Department/Team Mary Lou moved that we set up an IT Dept. with an IT Director, webmaster, and database manager. Director reports to President. Database manager sends member list of secretary weekly. Jason 2nd. After discussion, vote was 5 in favor, 0 agains. Motion passes.

February 15 2004 Board Meeting Minutes

Free State Project Board Meeting 15 February 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 1pm EST

  2. Old Business

Approval of Board meeting minutes for 13 January 2004 Matt reported that his machine crashed and he lost the transcript of the meeting. He requested that someone else on the board send him the transcript asap. Once this is done, they'll be posted and the board can approve them via an email vote. 3. New Business

February 22 2004 Board Meeting Minutes

Free State Project Board Meeting 22 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 10pm EST

  2. Old Business

A. Approval of Board meeting minutes for 15 February 2004 Jason moved that we accept the minutes of the February 15th meeting and reaffirm the decisions made there. Matt 2nd After some discussion, Jason ammended his motion to just accept the minutes of February 15th. After discussion, Jason moved to close the discussion, Matt 2nd, vote was 3 in favor, 0 against, 2 abstain On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes.

B. Reaffirmation: Election of President Jason moved that we elect Amanda Phillips president of the Free State Project for a term ending 12 am on 16 August 2004. Matt 2nd No discussion. Jason moved to close discussion, Jean 2nd, vote was 3 in favor, 2 against. Motion Passes. On the motion, vote was 3 in favor, 2 against. Motion passes.

March 4 2004 Board Meeting Minutes

Free State Project Board Meeting 4 March 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka George Reich

  1. Jason called the meeting to order at 9pm EST

  2. Old Business

No Old Business 3. New Business

A. Board Position #4 Jason moved that we elect George Reich to the open board slot with term ending January 15, 2005 Jean 2nd No discussion, Jason moved to close the discussion, Jean 2nd, vote was 3 in favor, 0 against On the motion, vote was 3 in favor, 0 against. Motion passes. The Board welcomes George and invites him to participate in the rest of the meeting.

B. Board Position #5 Jason moved that we elect Varrin Swearingen to the open board slot with term ending May 15, 2004 Matt 2nd After discussion. Jason moved to close discussion, Matt 2nd, vote was 4 in favor, 0 against. Motion Passes. On the motion, vote was 4 in favor, 0 against. Motion passes.

April 11 2004 Board Meeting Minutes

Free State Project Board Meeting 11 April 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Approval of Travel Policy Matt moved that the Board accept the travel policy dated 4/8/04 George 2nd After discussion, some modifications were made: Change the last paragraph of Section 4.6 to read: "The FSP does not reimburse for travel meals or for meals with fsp volunteers." Remove sentence 3 of the first paragraph of Section 4.6. Replace "reasonable business meals with business associates are reimbursable" with "reasonable business meals with business associates from outside the organization are reimbursable so long as they serve a clear promotional purpose". Replace "intermediate or smaller" in Section 4.3 to "compact". Jason moved to close discussion, Jean 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes.

March 21 2004 Board Meeting Minutes

Free State Project Board Meeting 21 March 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Jason Sorens Permanent Chairman of the Board Jean moved that Jason Sorens be made a permanent/lifetime board member with the role of Chairman Matt 2nd After discussion, Jean modified her motion to read, "Position Five is occupied by Jason Sorens. Jason's term does not automatically expire. For the duration of Jason's term, he shall remain chairman. In the event Jason's seat is vacated, the position Five term shall revert to the same terms and conditions as the other board seats with a 16 month expiration" After discussion, Varrin moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes. On the motion, vote was 5 in favor, 0 against. Motion passes.

B. Working with President on Travel Policy It is the understanding of the Board of Directors that Varrin Swearingen will work with Amanda Phillips on the FSP's travel policy 4. Adjournment

April 29 2004 Board Meeting Minutes

Special Free State Project Board Meeting Thursday, April 29, 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Not In Attendance:

Matt Cheselka Jason called the meeting to order at 6:32pm pacific time. The only purpose of this meeting was to vet the candidate for board member elections, Eddie Bradford.

After discussion, Jason moved to close discussion. Varrin 2nd Vote was 4 in favor, 0 against. Motion Passes

On the motion, vote was 3 in favor, 0 against, 1 abstention. Motion passes. Varrin moved to adjourn.

George 2nd. No Discussion Vote was 4 in favor, 0 against. Motions Passes Meeting is adjourned.

Back to Minutes

April 15 2004 Board Meeting Minutes

Special Free State Project Board Meeting 15 April 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Elections of Board Members by FSP Participants Jason moved that we hold a member election for the month of May 2004 for the open seat on the board, with the following rules: all members may vote securely on the website member section, and this is the only way votes will be accepted no board member may endorse any other candidate in the race all candidates must be approved by the board in a special meeting before the election begins the election will be conducted through simple condorcet's method the balloting period will be May 1 to May 15 2004 Matt 2nd After discussion, Matt moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes. 4. Adjournment

Jason moved that the meeting be closed George 2nd No Discussion Vote was 5 in favor, 0 against. Motion passes. Meeting closed

July 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 11 July 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon

CALL TO ORDER

Jason Sorens called the meeting to order OLD BUSINESS

June President's Report The board reviewed the report that was received after last meeting. Main concern was status of the fundraising letter.

NEW BUSINESS

President's Report

Report not yet received. Discussion shelved for now. Treasurer's Report

Reviewed and discussed. Sales at Porc Fest were a nice boost to income. There was a brief discussion about selling excess Porc Fest inventory. Articles of Incorporation Change

June 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 15 June 2004

In Attendance:

Jason Sorens Jean Alexander Eddie Bradford Kat Dillon Absent:

George Reich CALL TO ORDER

Sorens called the meeting to order OLD BUSINESS

No old business NEW BUSINESS

Ratify board member election

Jason Sorens moved to confirm the results of the FSP participants' election and elect Kat Dillon to the board of directors, position three. Jean Alexander 2nd. Discussion Jason Sorens moved to close discussion. Jean Alexander 2nd. Vote 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Vote on the original motion 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Motion passed 3-0-0 [Meeting is moved from Yahoo to FSP Chat Server due to technical problems.]

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon President's Report

Report not yet received. Discussion shelved for now. Treasurer's Report

Reviewed and discussed. Fundraising effort begins shortly with first fundraising letter to participants. Bylaws Change

May 2004 Board Meeting Minutes

Free State Project Board Meeting 25 May 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford SPECIAL BOARD OF DIRECTORS MEETING TO VET BOARD MEMBER CANDIDATES AND RESOLVE ANY OTHER ELECTION DETAILS.

CALL TO ORDER Jason Sorens called the meeting to order

THE BUSINESS AT HAND

George Reich moved that we approve both Kat Dillon and John Key to stand for election. Jason Sorens 2nd. Discussion Jason moved to close discussion. Jean Alexander 2nd. Vote 4 in favor - 0 against - 0 abstain Vote on original motion 3 in favor - 1 against - 0 abstain

Jason Sorens moved that we ask both candidates to submit 250 word statements to Tom Parker and Adam Rick by May 27th. Jean Alexander 2nd. Discussion Jason Sorens moved to close discussion Jean Alexander 2nd. Vote 4 in favor - 0 against - 0 abstain Vote on original motion 4 in favor - 0 against - 0 abstain ADJOURNMENT

Jason Sorens moved to adjourn. Jean Alexander 2nd. Vote 3 in favor, 0 against, 0 abstain, 1 absent (Eddie Bradford)

Back to Minutes

August 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 8 August 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon

  1. CALL TO ORDER

Jason Sorens called the meeting to order 2. NEW BUSINESS

Treasurer's Report

Reviewed and discussed. We await response to the fundraising drive. President's Report

Reviewed and discussed. Discussion of more focused reporting occurred. Reappointment of President

Jason Sorens moved to elect Amanda Phillips President of the FSP for another term ending February 15, 2005. Eddie Bradford 2nd. Discussion George Reich moved to close discussion. Jason Sorens 2nd. Vote 5 in favor - 0 against - 0 abstain. Vote on original motion. 5 in favor - 0 against - 0 abstain. Motion passed 5-0-0. [Amanda Phillips, President of FSP for the last six months, is reappointed for another six months.]

Appointment of Vice President

January 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 28 January 2005

In Attendance:

Jason Sorens (board member) Jean Alexander (board member) Eddie Bradford (board member) Varrin Swearingen

CALL TO ORDER

Jason Sorens called the meeting to order

NEW BUSINESS

Election of New Directors

Jason Sorens moved to elect Varrin Swearingen director of the Free State Project. Eddie Bradford 2nd. Discussion Eddie Bradford moved to close discussion. Jason Sorens 2nd. 3 in favor - 0 opposed - 0 abstain Vote on original motion 3 in favor - 0 opposed - 0 abstain Motion passes. [Varrin Swearingen is elected to the board of directors of the Free State Project.] Jason Sorens moves to elect Amanda Phillips director of the Free State Project. Varrin Swearingen 2nd. Discussion Jason Sorens moves to close discussion Jean Alexander 2nd. 4 in favor - 0 opposed - 0 abstain Vote on original motion 4 in favor - 0 opposed - 0 abstain Motion passes. [Amanda Phillips is elected to the board of directors of the Free State Project.] [Delayed, Amanda Phillips joins the meeting.]

Bylaws Changes

February 20 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 20 February 2005

In Attendance:

Jason Sorens Jean Alexander Eddie Bradford Varrin Swearingen Amanda Phillips

CALL TO ORDER

Jason Sorens called the meeting to order

NEW BUSINESS

Proxy Vote

Jason Sorens moved to allow Amanda Phillips to be Evan Nappen's proxy voter. Varrin Swearingen 2nd. Discussion Varrin Swearingen moved to close discussion. Jason Sorens 2nd. 4 in favor - 0 opposed - 0 abstain - 1 not voting Vote on original motion 2 in favor - 2 opposed - 1 abstain Motion fails 2-2-1. [Proxy voting for Evan Nappen this session is not allowed.]

Phone Participation

Jason Sorens moves to allow Evan Nappen to participate by phone via Amanda Phillips. Varrin Swearingen 2nd. Discussion Jason Sorens moves to close discussion Varrin Swearingen 2nd. 4 in favor - 1 opposed - 0 abstain Vote on original motion 4 in favor - 1 opposed - 0 abstain Motion passes 4-1-0 [Participation by phone for Evan Nappen via Amanda Phillips is allowed.]

Porc Fest/Fundraising Mailing

April 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 17 April 2005

In Attendance:

Jean Alexander Steve Cobb Amanda Phillips Adam Rick Jason Sorens Varrin Swearingen Not In Attendance:

Evan Nappen

Call to Order Jason Sorens called the meeting to order.

Board Authority to Remove/Veto Choice for Department Heads

Adam Rick moved to adopt the policy that the Board of Directors shall have the power to remove or veto a choice of department head if a problem were to arise. Varrin Swearingen 2nd. Discussion Jason Sorens moved to close discussion. Steve Cobb 2nd. Adam Rick withdrew his motion with the understanding that the Board may exercise this power in extraordinary circumstances. [It was determined that the board does have this authority without a vote. Voting on such a power would actually limit the board's authority.]

Annual department goals to the Board

March 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 20 March 2005

In Attendance:

Jason Sorens Jean Alexander Steve Cobb Varrin Swearingen Amanda Phillips (via telephone)

CALL TO ORDER

Jason Sorens called the meeting to order

OLD BUSINESS

7th Director

Jason Sorens moved to elect Adam Rick to the FSP Board of Directors. Jean Alexander2nd. Discussion Jason Sorens moved to close discussion. Jean Alexander 2nd. 5 in favor - 0 opposed - 0 abstain Vote on original motion 5 in favor - 0 opposed - 0 abstain Motion passes 5-0-0. Evan joins the meeting via telephone and adds his "aye" to the vote. Motion passes 6-0-0. [Adam Rick is elected to the 7th seat on the FSP Board of Directors.]

Adjournment

Varrin Swearingen moved to adjourn the meeting. Jason Sorens 2nd. 5 in favor - 0 opposed - 0 abstain Amanda and Evan no longer present. Motion passes 5-0-0. [Meeting is adjourned.]

February 27 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 27 February 2005

In Attendance:

Jason Sorens Jean Alexander Steve Cobb Varrin Swearingen Amanda Phillips

CALL TO ORDER

Jason Sorens called the meeting to order

NEW BUSINESS

Revised Mission Statement

Varrin Swearingen moved to adopt the following revised mission statement: The Free State Project is an agreement among 20,000 pro-liberty activists to move to New Hampshire, where they will exert the fullest practical effort toward the creation of a society in which the maximum role of government is the protection of life, liberty, and property. The success of the Project would likely entail reductions in taxation and regulation, reforms at all levels of government to expand individual rights and free markets, and a restoration of constitutional federalism, demonstrating the benefits of liberty to the rest of the nation and the world.

June 2005 Board Meeting Minutes

Free State Project, Inc. Board of Directors Meeting June 30, 2005

In Attendance:

Jason Sorens Jean Alexander Steve Cobb Varrin Swearingen Amanda Phillips Evan Nappen Adam Rick CALL TO ORDER

Jason Sorens called the meeting to order

NEW BUSINESS

Monthly Reports

Amanda Phillips reported that monthly reports had been sent. The remainder of the board had not received them. Amanda Phillips was to resend the reports the next business day. Amanda Phillips was also to forward to the board the organization chart.

Increase Number and Quality of Volunteers

Varrin Swearingen moved to increase the quality and number of volunteers by approximately 100%. Steve Cobb 2nd. Discussion Vote to close discussion Aye – 7, Nay – 0, Abstain – 0 Vote on original motion Aye – 3, Nay – 4, Abstain - 0

Adam Rick moved amend the motion to - increase substantially the number and quality of volunteers. Jean Alexander 2nd Discussion Without objection voting on amendment Aye – 7, Nay – 0, Abstain – 0 Voting on the original motion Aye – 7, Nay – 0, Abstain - 0 Motion passes Strategy/Mission Change

August 14 2005 Board Meeting Minutes

Minutes Board of Directors Meeting August 14, 2005

Meeting called to order by Chair Jason. Adam, Jean, Steve, Jason, Varrin, and Amanda in attendance.

Monthly Reports: July reports will be collated and posted online shortly; August reports will wait until the VP of Operations can take charge of collecting them.

Varrin makes motion to create Vice Presidents of Operations, Publicity, and Resources, where Operations will include day-to-day management activities, Publicity will cover both advertising, marketing, outreach, and related activities, and Resources will include financial and human resources. Motion seconded. Adam offers amendment to motion, to create Vice Presidents of Operations and Publicity. Amendment seconded.

Amendment adopted: 4 aye (Adam, Jean, Steve, Jason), 2 nay (Varrin, Amanda).

Amended motion adopted: 6 aye, 0 nay.

Varrin makes motion to offer Steve position of Vice President of Publicity. Motion seconded.

Motion adopted: 6 aye, 0 nay.

Jean makes motion to offer Varrin position of Vice President of Operations. Motion seconded.

Motion adopted: 6 aye, 0 nay.

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