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July 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 7/15/06

In attendance:

Jon Maltz Sandy Pierre Jason Sorens Morey Straus Brian Sullivan Varrin Swearingen Absent:

Steve Cobb

Meeting Agenda:

I. widespread database access and email list expansion.

II. formalize a written disclaimer for the website and written communications that will allow us to start publicizing specific Free-Stater success in New Hampshire (specific, though de-identified so as to be generic).

III. make a decision re: selling Roger Grant's video on our website

IV. updated PIC report, based on Varrin's conversations with Brian G. at his house, as well as a recap of what was covered on Sunday at PorcFest

V. IT update. What's the status of switching to the new database?

VI. 2007 New Hampshire Liberty Forum budget issues

Meeting is called to order at 2:15PM FST.

I. widespread database access and email list expansion

August 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 8/20/06

In attendance:

Steve Cobb Jon Maltz Sandy Pierre Morey Straus Brian Sullivan Varrin Swearingen Absent:

Jason Sorens

Meeting Agenda:

I. Decision re: adding $10,000 to the Liberty Forum budget to pay for John Stossel as keynote speaker

II. Discussion of PIC survey results

III. One year terms for Directors

IV. Elections for Directors

V. Status of Direct Mail

Meeting is called to order at 2:13PM FST. In Jason's absence, Sandy will chair.

I. Adding $10,000 to the Liberty Forum budget to pay for John Stossel as keynote speaker

Varrin needs to leave the meeting ASAP. A bit of discussion of this agenda item took place prior to the meeting officially being called to order. No one appears to object to approving the requested funds.

Sandy moves to approve an additional $10K for the NHLF budget; Varrin seconds. Morey moves to close discussion; Varrins seconds. Voting on closing discussion: 6 ayes, 0 nays, 0 abstentions.

Voting on original motion: 5 ayes, 0 nays, 1 abstention. Motion passes 5-0-1.

October 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 10/22/2006

In attendance:

Jon Maltz Sandy Pierre Jason Sorens Morey Straus Brian Sullivan Absent:

Steve Cobb Varrin Swearingen

Meeting Agenda:

I. Review and update FSP Policies

II. Discuss priorities for spending between these large items: Participant (F1K + LF) mailing, Liberty Forum, Advocates prospecting mailing

III. Approve spending in the appropriate amount for the Advocates Prospecting mass mailing

Meeting is called to order at 2:30PM FST. Jason asks Sandy to chair the meeting.

I. Review and update FSP Policies

The current FSP Policies are posted here: http://freestateproject.org/ about/policies.php Brief discussion of a few policies. Consensus is that this matter isn't urgent, and it might be better to wait until all Directors are present. Morey moves to postpone this item to the next meeting; Jon seconds.

II. Discuss spending priorities

Varrin requested feedback from the Board on prioritizing spending amongst the following three items:

November 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 11/19/06

In attendance:

Steve Cobb Sandy Pierre Morey Straus Brian Sullivan Varrin Swearingen Absent:

Jon Maltz Jason Sorens Meeting Agenda

I. First 1000

II. status report on PorcFest 2007

III. status report on New Hampshire Liberty Forum

Meeting, which was scheduled for 2:00PM, is called to order at 3:02. Directors left waiting for an hour were not amused. In Jason's absence, Varrin offers to chair.

I. First 1000

Sandy reports that she has been posting sorta-weekly status reports on the progress of the F1K campaign on the dedicated F1K Yahoo list. Provides copy of most recent report for Directors' convenience. This past week was our third highest sign up week all year. It's pointed out that the chair of the Vermont LP recently signed. Discussion of the possibility of proactively signing up people known to have already moved.

Jon Maltz joins the meeting at 3:14PM.

II. status report on PorcFest 2007

January 2007 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 1/21/2007

In Attendance:

Steve Cobb Jon Maltz Sandy Pierre Brian Sullivan Varrin Swearingen Absent:

Jason Sorens Morey Straus Meeting Agenda

I. Decision: Future of FSP (deferred from last month)

II. Decision: Purging non-contactable non-voters from participant database (deferred from last month and contingent upon outcome of item I)

III. Board member presence at Porc Fest for a 'doers' / volunteer meeting

IV. Promotion of Liberty Forum

Meeting was called to order by Varrin at 2:15PM FST.

Brief discussion of Item I.

Morey joins the meeting at 2:21PM.

Varrin moves that Steve be appointed Chair for the meeting; Jon seconds. Voting on motion: 6 ayes, 0 nays, 0 abstentions. Motion carries.

Steve takes agenda items out of order.

III. Board member presence at Porc Fest for a 'doers' / volunteer meeting

December 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 12/06/2006

In attendance:

Sandy Pierre Jason Sorens Morey Straus Brian Sullivan Varrin Swearingen Absent:

Steve Cobb Jon Maltz Meeting Agenda

I. Action item: make decision on how to close out First 1000

II. Discussion: future of FSP

III. Discussion: purging non-contactable non-voters from participant database

Meeting was called to order at 2:04PM FST. (It's noted that it is 3:00AM in Varrin's location.)

I. Action item: make decision on how to close out First 1000

Jon Maltz joins the meeting at 2:05PM.

February 2007 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 2/18/2007

In Attendance:

Steve Cobb Jon Maltz Morey Straus Brian Sullivan Varrin Swearingen Absent:

Jason Sorens Meeting Agenda

I. Election of a director to replace Sandy

II. New Hampshire Liberty Forum Update

III. Direct mail discussion

IV. Future of FSP (deferred from last month)

Jon moves that Varrin act as Chair for the meeting; Steve seconds. Varrin is appointed acting chair by unanimous consent.

Varrin moves that Jon be appointed Secretary for the meeting; Steve seconds. Jon is appointed acting secretary by unanimous consent.

Meeting was called to order by Varrin at 2:19PM FST.

Varrin takes the agenda out of order

II. New Hampshire Liberty Forum Update

March 2007 Board Meeting Minutes

In Attendance: Steve Cobb Jon Maltz Brian Sullivan Jason Sorens Irena Goddard Jean Alexander

Absent: Varrin Swearingen

Meeting Agenda

I. Certifying the election of two new directors

II. New Hampshire Liberty Forum

Meeting was called to order by Jason at 2:22PM FST.

I. Certifying the election of two new directors

Jason moves to elect Irena Goddard and Jean Alexander to the Free State Project board of directors. Jon seconds. There is no discussion, motion passes 4-0-1.

Irena Goddard joins the meeting.

Jason moves to elect Jean Alexander as Secretary of the Free State Project. Jon seconds. After brief discussion the motion passess 5-0-2

II. New Hampshire Liberty Forum

Jean Alexander joins the meeting.

After discussion of the NHLF (no formal report is available at this time), Irena requests a budget of $1700 to produce a DVD of the event. Jon moves to allocate $1700 for the production of an NHLF DVD. Jason seconds. After discussion the motion passes 5-1-1.

Jean moves to close meeting; Jason seconds. Motion passes 5-0-1-1 (1 abstaining, 1 absent); meeting adjourned at 3:42PM.

March 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Minutes March 16, 2008

Meeting called to order at 2:32 PM. I. Goddard, J. Sorens, J. Alexander, V. Swearingen, and J. Maltz present.

  1. Discussed FY 2009 budget proposal. Relative to the proposed budget, expenditure on development (in-house fundraising mail) will be increased. Development's budget has been zero in past because Carolyn has paid for donor communications out of pocket as a donation to the FSP. Ron Paul mailing will use BRE's. One suggestion that budget should include a net profit.

  2. President's Operations Report: 1) 160 new participants since January 2) most popular special trigger is election of Hillary Clinton, 3) chipin donation drives have been slimmed down & will receive greater focus in future 4) Kate M. & Alec M. are working on Jobs, Housing, Moving Guide sections of website, 5) Michelle L. and Jennifer H. have taken over info@ members@ e-mail response tasks & will be helping with the 800 number when it is revived, 6) Brian S. is again approving new signups. Discussion of Jason O. and Mark E. phone drive proposal. Will wait on final proposal before decision.

July 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes July 27, 2008

Jason S., Irena G., Jean A., Varrin S., and Jon M. present.

Meeting called to order at 5:24 PM.

Discussion of new president, vice-president, and Board member. No decisions can be made as yet. Business tabled until next meeting.

Discussion of Minnesota Ron Paul conference. There is space in the budget, and Irena will make the decision.

Next meeting called for August 10.

Varrin moves to add Seth H. to the Organizers list Irena seconds. Four in favor, One against. Motion passes.

Irena moves to adjourn Jean seconds. Motion passes 5-0.

Meeting adjourned 5:57 PM

May 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes May 22nd, 2008

Meeting called to order at 1:09 PM by J. Sorens. I. Goddard, J. Maltz, J. Alexander, J. Sorens, S. Cobb present.

First item of business is FY2009 budget. I. Goddard accepts friendly amendment of J. Sorens (changing Porcupine Festival net cost from $2000 to $4000 in accord with income and expense figures).

Discussion of 2009 Liberty Forum line item. I. Goddard moves to amend the budget to require Board approval for speakers' fees' commitments above $5000. J. Sorens seconds. Discussion continues. I. Goddard withdraws motion, proposes new motion to amend, requiring Board approval for any individual speaker fee above $5000 or total speaker fees exceeding $13,000. J. Sorens seconds. I. Goddard moves to close discussion. J. Sorens seconds. Vote to close discussion 5-0. Vote on amendment to motion 4-1: I. Goddard, J. Maltz, J. Alexander, J. Sorens (aye), S. Cobb (nay).

June 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes June 12, 2008

Meeting called to order at 10:20 AM. Jon M., Jason S., Irena G., Jean A., and Varrin S. Present.

1) Libertarian call list (Jason Osborne plan) - Jon will be in charge of delivering specifications for signing up participants to Jason.

2) Irena announces pregnancy and need to find replacement in three months. Discussed potential candidates. Discussed refresh of Organizers list to enhance pool of Board candidates. Motion to remove Amanda P., Tim B., and Lloyd D. from the Organizers list passes 5-0. Motion to invite Mark W. passes 5-0.

3) Discussed location, timing, and expense of next year's Porcupine Festival. Irena moves to put together a committee for vetting locations and dates for next year's Porcupine Festival. Jason seconds. Irena amends motion to require that the committee submit its results to the Board by the August Board meeting. Carla will be appointed to lead and select committee, Jon will be on committee. Motion passes 5-0.

4) Chris Lawless will organize the 2009 Liberty Forum. Kate Richards will organize the 2010 Liberty Forum.

March 2010 Board Meeting Minutes

Date: 20 March 2010

Location: Liberty Forum

Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz

  1. Board member election

The Board agreed on a procedure to hold an election for the Board seat that has been vacant for more than two months:

1.1 Candidates

Board Chairwoman Irena Goddard will disseminate a request for candidates, with a submission deadline of April 6, 2010. On April 11th, the Board will announce the final list of candidates.

Per FSP bylaws, candidates must be FSP Participants.

1.2 Voters

In parallel, President Varrin Swearingen will disseminate a request for those desiring to vote. Voters are required to be an FSP participant and to have taken action to advance the Project's goals -- such as volunteering engaging in publicity-- within the last year (Mar 2009 - Mar 2010). Those desiring to vote should register by sending an e-mail to elections2010@freestateproject .org with the subject "Board Voter", by April 6, 2010.

January 2010 Board Meeting Minutes

Date: 17 January 2010

Location: Yahoo Messenger

Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Brandon Ross

Agenda:

1) Goals

2) Budget

3) O-list vacancies

4) Board vacancies

1) Goals

The Board voted 5-0 to adopt the Jan 17 Draft#1 goals for 2010.

Increase Publicity budget.

Reconnecting with participants

Tech improvements

Activity Areas

Category A - reconnecting with participants

  1. Signing up Participants
    
  2. Generating Public Awareness
    
  3. Eliciting Participant (and Friend) Involvement
    
  4. Encouraging Early Movers
    
  5. Securing Funding to Achieve the Strategic Goals
    

11 Concrete Goals

Do Radio shows

Table at Events

Get more friends

Contact friends

Contact participants

Invite our lists to PF & LF

Celebrity endorsements

October 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors minutes October 19th, 2008

Meeting called to order at 2:30 PM. Irena G., Jason S., Jon M., Steve C., and Louis C. present.

President's update. Update consisted of four items: Liberty Forum 2009 (speakers, publicity) Porcupine Festival 2009 Ongoing discussion about locations and dates, nothing is ruled out at this point Fundraising Ron Paul campaign has not sent us e-mail addresses yet FSP website Irena will follow up with Louis about setting up a redirect for periods of high traffic, as after the 5-year anniversary press release New people/volunteers Liz H doing welcome packets, Chris L is Events Director

Election of new President Prompted by Irena's upcoming resignation. Jason S. moves to elect Varrin Swearingen President of the FSP, effective November 1st. Irena G. seconds. No discussion. Motion passes 5-0.

Discussion of open Vice President position(s). After discussion, Board agrees informally to approach Keith C. for VP of Publicity and Irena for VP of Operations and bylaws VP. Jason will send e-mail.

April 2010 Board Meeting Minutes

Date: 11 April 2010

Location: Yahoo Messenger

Attendees: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross

Agenda: Vet the four candidates for the Board position

Four people had expressed interest in being a candidate in the election for the FSP Board:

Lou Eastman Rich Goldman Russell Kanning Stephen Villee

The Board confirmed that all four were FSP participants and qualified to be candidates, and voted 6-0 in favor of putting them all on the ballot.

As in previous FSP elections, the voting method will be the Condorcet Method, with voters ranking the candidates in order of preference. Voters will log onto secured website (URL will be provided) and vote for candidates in order of preference. Voting will take place on a secured web site, starting April 11th and closing at 8pm EST Sunday, April 18th.

The next New Hampshire Liberty Forum will likely be scheduled for the last weekend in February.

July 2010 Board Meeting Minutes

Date: 18 July 2010

Location: Teleconference

Present: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Rich Goldman (for first topic only)

Absent: Brandon Ross

Agenda:

1) In-State Allies

2) Marketing / Outreach Update/Plans

3) PorcFest wrap-up

4) NHLF Update

5) Other business

  1. In-State Allies

The Board voted 6-0 to approve the following proposal from Rich Goldman (note that final sentence was removed, and the issue left unaddressed):

In order to encourage greater association between the Free State Project and supporters currently living in NH, those living in NH who are not FSP Participants will be able to sign up as an "In-State Ally" of the Free State Project. They shall sign the following statement of intent:

“I hereby state my solemn intent that as a resident of New Hampshire I will exert the fullest practical effort toward the creation of a society in which the maximum role of civil government is the protection of life, liberty, and property.”

October 2010 Board Meeting Minutes

Date: 17 October 2010

Location: Yahoo Messenger

Present: Rich Goldman (acting Chairman) Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, and Brandon Ross

Agenda:

  1. Irena's Board seat and chairmanship

  2. Liberty Forum 2011

  3. Deletion of FSP Facebook page

  4. FSP Magazine

  5. O&D Insurance

  6. Libertopia documentary

  7. Facebook marketing

  8. November direct mail campaign

  9. Irena’s Vacant Board seat

It was agreed that Rich Goldman would chair the meeting. The Board voted 6-0 to offer the Board seat vacated by Irena Goddard to Chris Lawless, and then to Jody Underwood if he declines.

  1. Liberty Forum 2011

Varrin will soon meet with Rich Tomasso to discuss Liberty Forum preparations. Both have been busy recently. Rich Tomasso hopes to select a keynote speaker by the end of October.

  1. Deletion of FSP Facebook page

Louis Calitz will look into securing all FSP intellectual property.

November 2010 Board Meeting Minutes

Date: 21 November 2010

Location: Yahoo Messenger

Present: Rich Goldman (acting Chairman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross, and Jody Underwood.

Agenda:

  1. Opening of Meeting & Preliminaries

  2. Approval of the October meeting's Minutes

  3. Welcoming Jody Underwood to the Board

  4. Thanking Irena Goddard for past service to the Board

  5. Treasurer's Report

  6. President's Report

  7. Liberty Forum Update & Issues

  8. FSP Goals

  9. New Business

  10. Opening of Meeting & Preliminaries

  11. Approval of the October meeting's Minutes

The previous meeting’s minutes could not be found easily on the web site. They are available at:

http://freestateproject.org/2010-10-18-board-directors-meeting-minutes

However, the “book” of meeting minutes is broken and requires attention from FSPIT.

January 2009 Board Meeting Minutes

1/25/09 FSP Board of Directors Meeting Minutes

Meeting called to order at 2:01 PM. Jon M., Jean A., Varrin S., Jason S., Steve C., and Louis C. present.

  1. Discussion of budget proposal. Following discussion, Jason S. moves to accept budget for calendar year 2009, or fiscal year 2010 if the fiscal year change is not accepted by the IRS. Motion seconded and approved, 6-0.

  2. Discussion of Porcupine Festival 2009 and Liberty Forum 2010 budgets. General agreement that individual budgets for these events should be prepared and approved in advance.

  3. Discussion of fundraising efforts for 2009, including direct mail to participants & friends.

  4. Discussion of 2009 strategic goals, Jason S. will present draft statement to Board via e-mail.

  5. Discussion of Organizers list. Jason S. moves to add Keith C. to list. Motion seconded and approved, 6-0.

  6. Motion to adjourn passes 6-0. Meeting adjourned.

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