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January 2013 Board Meeting Minutes

FSP Board Meeting

January 14, 2013

Meeting called to order at 8:06pm on skype.

Attending: Rich, Seamas, Steve, Jody, Varrin (for a short while), and Carla

Absent: Sharon

Agenda:

  1. President’s report

  2. 501c3, donor packets, and fundraising efforts

  3. Free State Now

  4. New website

  5. Liberty Forum

  6. Porcfest

  7. Donor database policy

  8. President’s report:

· New signers in Dec = 94, signers SO FAR in Jan = 98.

· Kari is working out great with PR strategy

· FB FSP group's privacy status changed from "public" to "closed." The process for new members remain the same (i.e. have to be authorized by an admin). The FSP page remains public."

· Chris Lopez is still great. We’ll need to do another fundraiser for 2013-14 around May.

  1. 501c3, donor packets, and fundraising efforts

· The IRS is currently working on March 2012 501(c)3 applications so, barring them getting even further behind, they should started on ours around May.

October 2012 Board Meeting Minutes

FSP Board Meeting

October 31, 2012

Attending: Rich, Séamas, Jody, Varrin, Carla, Sharon (late)

Meeting started 8:14pm

Note: Originally scheduled meeting was postponed due to Hurricane Sandy. Meeting was rescheduled with less than the required seven days’ notice, and Stephen Cobb could not attend. He has no objections to the decisions made or these minutes as posted.

Agenda

Welcome Sharon

Old-Business:

        Chris Lopez:

        Atlas Shrugged Outreach

        Curtis

Prez Report

501c3 news

LF Status

O-list refresh

Performance Criteria

Post-election publicity plans.

Postponed Welcome Sharon until Sharon arrives.

Chris Lopez: She’s working out great. She will be sending about 1000 welcome letters/recruit someone letters in the next couple of weeks. Funding is fine.

Atlas Shrugged Outreach: Great both times. Some connections were made for contributions, nothing done yet (waiting for 501(c)3 status). Jody and Séamas contributed miles and bed to make it low cost/free.

August 2012 Board Meeting Minutes

FSP Board Meeting

August 20, 2012

Attending: Varrin, Carla, Rich, Seamas, Steve, Jody

On skype.

Called to order at 7:15pm.

President report:

  1. Liberty Forum.

· Chris Lawless has expressed that he doesn't really want to organize it. Carla is currently planning to have "in-depth" discussion in Tampa. Suggestions that he can train an "apprentice" if he will do it once more.

· Chris should pass down a nominal schedule with some key milestones like dates for Venue and Speaker selected.

· Carla said 6 months is a good event cycle

· Dates: They’re looking at 3 options, one of which is late February.

· It was suggested that Carla post dates to O-list and Doers.

· Revisit Chris issue after Tampa.

June 2012 Board Meeting Minutes

FSP Board Meeting June 23, 2012

Attending: Seamas, Carla, Rich, Varrin, Jody, Brandon

Started at 9:35am at Rogers Campground

501c3 would be easier if Brandon’s resignation was dated early August.

Two more reviews: Varrin and Carla. Final version will be ready a week after that.

PorcFest.

· We’ll chip in for a spa day for Sharon. For Jason: bacon and booze? Carla will take care of logistics.

· Rogers had water problems again. Hard to find another place. Some people are talking about buying a campground somewhere.

· Everything else is going great.

· Sharon may not want to do it next year. She needs a protégé. We want them!

· Dates will be set tomorrow with Crosby.

· Speakers like the VIP lounge. Maybe a different name: first class ticket, paid more money.

· Next year’s program: Have a clear definition of what the FSP is.

Appreciation with Carla as president.

Curtis.

April 2012 Board Meeting Minutes

FSP Board Meeting Minutes

April 23, 2012

Attending: Seamas, Jody (chair), Varrin, Steve, Carla, Rich (late), Brandon (late)

Meeting started at 8:05pm on skype

Agenda:

· 501c3 status

· PorcFest status and budget

· Ron Paul outreach status

· FSP Fundraising/Development

· Hiring of Chris Lopez as FSP admin

· Brandon's resignation

501c3 status

· Email discussion moved this forward.

· Try to expect and head off IRS complaints

· Still need some tax forms, and then a final review

· Need to lean it toward education to make the case for a non-profit. Some ideas: providing education about the benefits of geographically concentrated communities of active liberty-minded individuals. (or something like that);

· Brandon said he’d review the 1023 filing before we send it out.

· There will be a fee of about $750, which will get returned if it’s rejected.

· The rest can be handled by email.

PorcFest status and budget

· Going swimmingly.

February 2012 Board Meeting Minutes

FSP Board Meeting

Saturday, Feb 25, 2012

Liberty Forum

Attending: Seamas, Varrin, Brandon, Steve, Rich, Jody, Carla

8:30am

Agenda

  1. New PF logo. None of us loves it, but it’s already on things. Wish they would have asked for more feedback, but that’s life. Organizers like to put their mark on things.

  2. Thanks to Lawless. Buy them something, like a game as a token for the family time that LF took away. Varrin will ask Edi if she will do that.

  3. 501c3 status. We can finish it in 60 days. We filed two applications under the old fsp. 501c3 and 4, neither were accepted. The 3 wasn’t accepted because we didn’t actively pursue it., weren’t persistent What’s left: the application, the budget. Seamas will shepherd it. Brandon will send some docs to Seamas. Some creative writing needs to be done to frame what we want to do. We should file a non-profit return, 990.

  4. 2012 Budget. Seamas had handouts! With Carla’s additions, the budget gets high. Instead of looking at each item and cutting, Seamas suggested prioritizing what needs to be done.

27 September 2003 Board Meeting Minutes

Free State Project Board Meeting 27 September 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

There was no old business to discuss 3. New Business

A. Ballot Return Deadline Jason moved that the deadline for returning ballots be moved from 22 September 2003 to 25 September 2003 Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes. B. Press Conference Discussion A discussion amoungst the board took place regarding details of the press conference in New York City. Location, logistics, etc., were all discussed. 4. Adjournment

Jason moved that the meeting be adjourned Matt 2nd No Discussion Vote was 5 in favor, 0 against. Motion Passes Meeting closed

October 25 2003 Board Meeting Minutes

Free State Project Board Meeting 25 October 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. At Jason's request, Mary Lou called the meeting to order at 1pm eastern time and acted as its chair

  2. Old Business

There was no old business to discuss 3. New Business

A. Monthly Board Meeting Mary Lou moved that a monthly meeting of the board of directors be established that will take place at 1pm eastern time on the 2nd Saturday of every month. Jason 2nd After discussion, vote was 4 in favor, 1 against. Motion passes.

B. Greeters Program Policy Jason moved that the board approves Doug Hillman's policy, which he posted to the organizers email list, for a greeters program to be established and executed Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

C. Advertisements for Cannibis Culture and High Times Amanda moved that we have Steve Cobb proceed with his plans to place an advertisement for the FSP in Cannibis Culture and High Times magazines Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

November 2003 Board Meeting Minutes

Free State Project Board Meeting 8 November 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting to order at 1:37 pm eastern time

  2. Old Business

A. Election of Treasurer Jason moved that the board elect Malcolm Hastings as treasurer, provided he is willing to undertake the responsibilities, including coordinating the effort to apply for 501c4 status, and offer Amanda Phillips the option to remain an organizer and assistant to Malcolm, with possible future responsibilities in leadership. Mary Lou 2nd After discussion, the motion was amended by Jason to elect Malcolm Hastings as treasurer of the Free State Project. Mary Lou 2nd vote was 4 in favor, 1 absent, 0 against. Motion passes. 3. New Business

A. Relationship with other organizations in New Hampshire Mary Lou moved that Jason draft a short paragraph outlining the policy of the FSP towards other orgs in NH Amanda 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

October 29 2003 Board Meeting Minutes

Free State Project Board Meeting 29 October 2003

In Attendance:

Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. On Jason's request, Mary Lou called the meeting to order at 8:16 pm eastern time

  2. Old Business

A. Web Team Policy Matt moved that The Web Team, consisting of Matt Cheselka, Tom Parker, and Steve Cobb are responsible for day to day running of the website and associated tech features. The President is responsible for overseeing the Team and solving any problems on a day to day basis. Mary Lou 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

January and February 4 2004 Board Meeting Minutes

Free State Project Board Meeting 9 January 2004 / 1 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting of 9 January 2004 to order at 1pm eastern time

  2. New Business

A. End Tim Condon's term on the board of directors 5 days early Mary Lou moved that we end Tim Condon's term on the board of directors 5 days early Amanda 2nd. No discussion. Vote was 4 in favor, 0 agains. Motion passes.

B. Electing a new director to fill the position opening 1/15 A call for nominations was made by Jason Amanda nominated Jean Alexander, Mary Lou 2nd Jason nominated Varrin Swearingen, Matt 2nd Matt nominated George Reich, Jason 2nd After discussion, the voting was as follows: Jean: 2 in favor, 2 against. Nomination does not pass. Varrin: 2 in favor, 2 against. Nomination does not pass. George: 2 in favor, 2 against. Nomination does not pass. 3. Adjournment of 9 January 2004 meeting

December 2003 Board Meeting Minutes

Free State Project Board Meeting 13 December 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order at 1pm eastern time

  2. Old Business

No old business 3. New Business

A. Information Technology Department/Team Mary Lou moved that we set up an IT Dept. with an IT Director, webmaster, and database manager. Director reports to President. Database manager sends member list of secretary weekly. Jason 2nd. After discussion, vote was 5 in favor, 0 agains. Motion passes.

March 4 2004 Board Meeting Minutes

Free State Project Board Meeting 4 March 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka George Reich

  1. Jason called the meeting to order at 9pm EST

  2. Old Business

No Old Business 3. New Business

A. Board Position #4 Jason moved that we elect George Reich to the open board slot with term ending January 15, 2005 Jean 2nd No discussion, Jason moved to close the discussion, Jean 2nd, vote was 3 in favor, 0 against On the motion, vote was 3 in favor, 0 against. Motion passes. The Board welcomes George and invites him to participate in the rest of the meeting.

B. Board Position #5 Jason moved that we elect Varrin Swearingen to the open board slot with term ending May 15, 2004 Matt 2nd After discussion. Jason moved to close discussion, Matt 2nd, vote was 4 in favor, 0 against. Motion Passes. On the motion, vote was 4 in favor, 0 against. Motion passes.

February 15 2004 Board Meeting Minutes

Free State Project Board Meeting 15 February 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 1pm EST

  2. Old Business

Approval of Board meeting minutes for 13 January 2004 Matt reported that his machine crashed and he lost the transcript of the meeting. He requested that someone else on the board send him the transcript asap. Once this is done, they'll be posted and the board can approve them via an email vote. 3. New Business

February 22 2004 Board Meeting Minutes

Free State Project Board Meeting 22 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 10pm EST

  2. Old Business

A. Approval of Board meeting minutes for 15 February 2004 Jason moved that we accept the minutes of the February 15th meeting and reaffirm the decisions made there. Matt 2nd After some discussion, Jason ammended his motion to just accept the minutes of February 15th. After discussion, Jason moved to close the discussion, Matt 2nd, vote was 3 in favor, 0 against, 2 abstain On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes.

B. Reaffirmation: Election of President Jason moved that we elect Amanda Phillips president of the Free State Project for a term ending 12 am on 16 August 2004. Matt 2nd No discussion. Jason moved to close discussion, Jean 2nd, vote was 3 in favor, 2 against. Motion Passes. On the motion, vote was 3 in favor, 2 against. Motion passes.

March 21 2004 Board Meeting Minutes

Free State Project Board Meeting 21 March 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Jason Sorens Permanent Chairman of the Board Jean moved that Jason Sorens be made a permanent/lifetime board member with the role of Chairman Matt 2nd After discussion, Jean modified her motion to read, "Position Five is occupied by Jason Sorens. Jason's term does not automatically expire. For the duration of Jason's term, he shall remain chairman. In the event Jason's seat is vacated, the position Five term shall revert to the same terms and conditions as the other board seats with a 16 month expiration" After discussion, Varrin moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes. On the motion, vote was 5 in favor, 0 against. Motion passes.

B. Working with President on Travel Policy It is the understanding of the Board of Directors that Varrin Swearingen will work with Amanda Phillips on the FSP's travel policy 4. Adjournment

April 11 2004 Board Meeting Minutes

Free State Project Board Meeting 11 April 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Approval of Travel Policy Matt moved that the Board accept the travel policy dated 4/8/04 George 2nd After discussion, some modifications were made: Change the last paragraph of Section 4.6 to read: "The FSP does not reimburse for travel meals or for meals with fsp volunteers." Remove sentence 3 of the first paragraph of Section 4.6. Replace "reasonable business meals with business associates are reimbursable" with "reasonable business meals with business associates from outside the organization are reimbursable so long as they serve a clear promotional purpose". Replace "intermediate or smaller" in Section 4.3 to "compact". Jason moved to close discussion, Jean 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes.

April 15 2004 Board Meeting Minutes

Special Free State Project Board Meeting 15 April 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Elections of Board Members by FSP Participants Jason moved that we hold a member election for the month of May 2004 for the open seat on the board, with the following rules: all members may vote securely on the website member section, and this is the only way votes will be accepted no board member may endorse any other candidate in the race all candidates must be approved by the board in a special meeting before the election begins the election will be conducted through simple condorcet's method the balloting period will be May 1 to May 15 2004 Matt 2nd After discussion, Matt moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes. 4. Adjournment

Jason moved that the meeting be closed George 2nd No Discussion Vote was 5 in favor, 0 against. Motion passes. Meeting closed

April 29 2004 Board Meeting Minutes

Special Free State Project Board Meeting Thursday, April 29, 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Not In Attendance:

Matt Cheselka Jason called the meeting to order at 6:32pm pacific time. The only purpose of this meeting was to vet the candidate for board member elections, Eddie Bradford.

After discussion, Jason moved to close discussion. Varrin 2nd Vote was 4 in favor, 0 against. Motion Passes

On the motion, vote was 3 in favor, 0 against, 1 abstention. Motion passes. Varrin moved to adjourn.

George 2nd. No Discussion Vote was 4 in favor, 0 against. Motions Passes Meeting is adjourned.

Back to Minutes

June 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 15 June 2004

In Attendance:

Jason Sorens Jean Alexander Eddie Bradford Kat Dillon Absent:

George Reich CALL TO ORDER

Sorens called the meeting to order OLD BUSINESS

No old business NEW BUSINESS

Ratify board member election

Jason Sorens moved to confirm the results of the FSP participants' election and elect Kat Dillon to the board of directors, position three. Jean Alexander 2nd. Discussion Jason Sorens moved to close discussion. Jean Alexander 2nd. Vote 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Vote on the original motion 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Motion passed 3-0-0 [Meeting is moved from Yahoo to FSP Chat Server due to technical problems.]

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon President's Report

Report not yet received. Discussion shelved for now. Treasurer's Report

Reviewed and discussed. Fundraising effort begins shortly with first fundraising letter to participants. Bylaws Change

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