2007-05-08 Board of Directors Meeting Minutes
Free State Project, Inc.
Board of Director
May 8, 2007
Jason Sorens calls the meeting to order at 9:09pm.
Varrin Swearingen moves to adopt the following statement:
Operations and Finance are distinct functions within the organization and may not be combined in the same officer, nor may a financial officer and an executive officer be immediately related as family. The responsibility for financial control lies with the Treasurer, and the Treasurer may delegate certain tasks, such as bookkeeping, to any non-officer so long as full financial control remains with the Treasurer, who will submit monthly financial resports to the Board. This policy shall not be construed as alienating any element of the Board of Directors' authority.
Jason Sorens 2nds.
Jason Sorens moves to close discussion.
Varrin Swearingen 2nds.
5 in favor, none opposed.
Discussion is closed.
Voting on the motion
4 in favor, one opposed.
The motion carries.
Statement for the record from Jean Alexander:
I raised this issue for discussion because I feel it is a conflict of interest and is inappropriate, for the spouse of the president to be our bookkeeper. There are checks and balances in having finance completely separated from operations and this appointment is in conflict with those.
Without objection the meeting was adjourned.