2005-02-20 Board of Directors Meeting Minutes

FREE STATE PROJECT, Inc.
Board of Directors Meeting
20 February 2005

In Attendance:
  • Jason Sorens
  • Jean Alexander
  • Eddie Bradford
  • Varrin Swearingen
  • Amanda Phillips

  1. CALL TO ORDER

    • Jason Sorens called the meeting to order

  2. NEW BUSINESS

    1. Proxy Vote

      • Jason Sorens moved to allow Amanda Phillips to be Evan Nappen's proxy voter.
      • Varrin Swearingen 2nd.
      • Discussion
      • Varrin Swearingen moved to close discussion.
      • Jason Sorens 2nd.
      • 4 in favor - 0 opposed - 0 abstain - 1 not voting
      • Vote on original motion
      • 2 in favor - 2 opposed - 1 abstain
      • Motion fails 2-2-1.
      [Proxy voting for Evan Nappen this session is not allowed.]

    2. Phone Participation

      • Jason Sorens moves to allow Evan Nappen to participate by phone via Amanda Phillips.
      • Varrin Swearingen 2nd.
      • Discussion
      • Jason Sorens moves to close discussion
      • Varrin Swearingen 2nd.
      • 4 in favor - 1 opposed - 0 abstain
      • Vote on original motion
      • 4 in favor - 1 opposed - 0 abstain
      • Motion passes 4-1-0
      [Participation by phone for Evan Nappen via Amanda Phillips is allowed.]

    3. Porc Fest/Fundraising Mailing

      • Varrin Swearingen moves to approve $3,400 for the Porc Fest/Fund Raising mailing
      • Jason Sorens 2nd.
      • Discussion
      • Jason Sorens moves to close discussion.
      • Varrin Swearingen 2nd.
      • 5 in favor - 0 against - 0 abstain
      • Vote on original motion
      • 5 in favor - 0 against - 0 abstain
      • Motion passes 5-0-0.
      [Spending over $500 has to be approved by the board of directors. This vote approves the fundraising/Porc Fest mailing.]

    4. Quarterly Organization Reviews

      • Jean Alexander moves that the board review the organization's and hence its own performance with respect to strategic goals, on a quarterly basis .
      • Jason Sorens 2nd.
      • Discussion
      • Jason Sorens moves to close discussion.
      • Varrin Swearingen 2nd.
      • 4 in favor - 0 against - 0 abstain - 1 not voting
      • Vote on original motion
      • 5 in favor - 0 against - 0 abstain
      • Motion passes 5-0-0
      [A quarterly review process is approved. This process will have the board evaluating whether the organization is meeting its strategic goals.]

    5. Temporary Treasurer

      • Jean Alexander moves that Jason Sorens be temporary Treasurer until a new permanent Treasurer is found.
      [Amanda Phillips reports that Evan Nappen is now on the phone.]
      • Amanda Phillips 2nd.
      • Discussion
      • Jason Sorens moves to close discussion.
      • Jean Alexander 2nd.
      • 5 in favor - 0 opposed - 0 abstain - 1 not voting
      • Vote on original motion
      • 4 in favor - 2 opposed - 0 abstain
      • Motion passes 4-2-0
      [Jason Sorens is temporary Treasurer until a new permanent Treasurer is found.]

    6. Next Week's Meeting Format

      • Varrin Swearingen moves to have next weeks meeting be on Yahoo chat.
      • Jean Alexander 2nd.
      • Discussion
      • Varrin Swearingen moves to close discussion.
      • Jean Alexander 2nd.
      • 3 in favor - 2 opposed - 1 abstain.
      • Discussion still open
      • Jean Alexander moves to close discussion.
      • Varrin Swearingen 2nd.
      • 5 in favor - 0 opposed - 0 abstain - 1 not voting
      • Vote on original motion
      • 3 in favor - 2 opposed - 1 abstain
      [No consensus on meeting occurs. Motion is represented. Additional discussion occurs.]
      • Jean Alexander moves that next week's meeting be in Yahoo chat.
      • Steve Cobb 2nd.
      • Discussion
      • Jason Sorens moves to close discussion.
      • Varrin Swearingen 2nd.
      • 6 in favor - 0 opposed - 0 abstain
      • Vote on original motion
      • 4 in favor - 2 opposed - 0 abstain
      • Motion passes.
      [Next week's board meeting will be held via Yahoo chat.]

    7. Adjournment

      • Jason Sorens moves to adjourn.
      • Jean Alexander 2nd.
      • 6 in favor - 0 opposed - 0 abstain
      • Motion passes.
      [Meeting is adjourned.]