Minutes of board meetings, recorded by the Secretary.
May 17, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:10 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C. present.
Meeting called to order at 9:09 AM. Varrin S, Cathleen C, Jason S, Irena G, Jean A, Louis C present. Forms for reincorporation in New Hampshire completed and signed. 1. Motion to change FSP mileage reimbursement rate to the standard IRS rate, whatever it may be. Jason moves, Cathleen seconds. Motion passes 6-0.
Update on interns program. Interns are making fundraising calls. Interns will receive 100% of the first $1000 net raised (after authorized expenses reimbursed), 10% of additional amounts raised.
Rich G will moderate the blog feed on the website under Jean’s oversight. The righthand column of the website will be redesigned with three categories: in order from top to bottom, FSP news, media mentions, and blogs.
Proposal for a quarterly survey of FSP participants will be discussed on the Organizers list.
Varrin moves to adjourn, Irena seconds, motion passes 6-0. Meeting adjourned at 10:37 AM.
August 16, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:24 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C. present.
Jason S. moves to reappoint Steve C. and Louis C. to the Board (necessary after reincorporation). Jean A. seconds. Motion passes 4-0.
Changing budget to annual basis. 2010 Liberty Forum income and expenditures removed, everything else except "Other Advertising" reduced one quarter. Cathleen C. moves to adopt, Jason S. seconds. Motion passes 6-0.
Discussion of FreedomFest results and interns. One potential donor who will be followed up with by either Varrin or Brandon. Interns have not made many calls. Rate of progress from Harris and Sabrielle has not improved, will be removed from program. $890 in donations so far, $15 in expenses. Neal will be able to do more after move to NH. Need more details on running totals.
Welcome letters. Liz has completed. Need to fit into different budget lines: possibly postage, shipping and mail permits; direct mail; and/or development.
September 27, 2009 FSP Board of Directors Meeting Minutes
Meeting called to order at 2:25 PM EST. Jason S., Jean A., Varrin S., Cathleen C., Louis C., Steve C., Irena G. present.
- Varrin moves to adopt new bylaws. Jason seconds. Discussion of Statement of Intent wording. Bylaws and join page will need to be aligned. Motion passes 7-0, new bylaws adopted.
Jean's resignation from the Board takes effect, and she departs the meeting.
Varrin moves to adopt the following statement: "The FSP Board expresses its thanks for the significant contributions of Jean Alexander during her term on the Board." Jason seconds. Motion passes 6-0.
Discussion of future Board and Organizers e-mail list members. Brandon R. will be formally added to the Board at the next meeting.
Jason moves to adjourn. Varrin seconds. Motion passes 6-0. Meeting adjourned at 3:09 PM.
FSP Board Meeting
July 24, 2011
Attending: Rich Goldman, Jody Underwood, Carla Gericke, Brandon Ross (8:15)
Meeting started around 8pm
Treasurer; FreedomFest; website hacking fix; PF, past, future; LF update; Libertopia; LibertyFest NYC
No quorum, so informational meeting.
· Two people are currently being considered: Seamas Oscalaidhe and Merav Yaakov. Jody knows both, Mark Warden recommends Seamas. Merav lives in-state, Seamas doesn’t.
· Jody will contact both of them.
· But first: Need a description of responsibilities and skills from Cathleen.
· Someone mentioned having an in-state person so it’s easier to interact with them.
· The treasurer does not have to be a board position, especially since we don't know the potential candidates well. Can try a “test run” of some sort.
· Carla wrote a short report on FB in Doers.
· Thanks to Carla and Mark Warden for doing a great job!
FSP Meeting Minutes
December 19, 2011
Attended: Rich, Brandon, Carla, Steve, Seamas, Jody, Varrin
Minutes submitted by Jody
Finalizing the new paperwork Free State Now SOI process, which should work the same way we currently do online registrations (which, according to Lawless is: it must be signed; have a valid name or mailing or email address; and not be "fishy") Commission structure for fundraising
- Finalizing the new paperwork
Brandon had prepared three documents for us to review. Some review was over email, and he incorporated those comments.
conflict of interest – boiler plate, standard policy amended articles of agreement. These get filed with the SOS, and were amended to include our potential tax-exempt purposes.
Discussion about including the current Officer positions per the bylaws.
rich is board chair
Carla is prez
Varrin is VP.
Seamas is the treasurer.
Steve was secretary, and got reinstated (unanimously) for the duration of this process, but will resign when it’s over. We’ll need a new secretary then.
FSP Board Meeting
September 26, 2011, 8pm
Attending: Rich, Carla, Jody
Board composition/roles/additional members: Thoughts on Seamas and NH state rep George Lambert (I have spoken to him and he is v. interested... think it would be fantastic to get a local involved)? Financials: FSP credit card, fundraising, bitcoins, money bomb Liberty Forum and PorcFest Outreach: LibertyFest; Masscann, Libertopia IT developments: new servers; rolling out new layout Teambox 501 (3) (c) status
Since there was no quorum, this was an informational meeting.
- Board composition
We agreed to have Seamas on the Board, and Seamas said he would be “honored” to join.
We thought we’d have to check George out more. There was an objection to having an elected official (George, a NH State Rep from NH, not a mover) on the Board for the purpose of keeping the FSP away from being associated with politics.
One suggestion was to have George on a NH advisory council or something like that, along with some donors.
FSP Meeting 05/15/11 8pm on skype Attending: Rich Goldman, Cathleen Converse, Jody Underwood, Brandon Ross, Varrin Swearingen
Agenda: Establish regular meeting times again and discuss if/what we want to do at PorcFest
Proposed Regular Meeting time: Third Monday of every other month at 8pm. Run it by Carla and Steve before deciding.
What the FSP should do at PorcFest: Meeting at PF (when?) Donor lunch tentatively scheduled Saturday at 1pm. Invitations going out soon.
History of the FSP, maybe tied into a more general Meet the board.
A slot set up for us is Saturday 11-1, so include a picnic BYO-lunch. The final idea is: What's Right/Wrong with the FSP? Want to share your issues and suggestions with the Board of Directors of the FSP? Curious about the organization of the Free State Project? Come meet with us (though, save your best rants for the Soap Box idol)
Meeting adjourned at 8:58pm.
FSP April Board Meeting Minutes, Thursday April 28, 2011
Meeting called to order (finally) at 8:11pm on Skype. Attending: Rich Goldman, Brandon Ross, Cathleen Converse, Jody Underwood, Varrin Swearingen, Louis Calitz, Carla Gericke Post-hoc secretary: Jody
Agenda: 1. Louis steps down from Board The Board accepted Louis’ resignation, with a unanimous vote (5-0-0). The Board thanked him for his service to the Free State Project as a Board member
- Carla gets added to Board Unanimous vote to add Carla to the Board. (5-0-0)
Rich Goldman got voted in to be the permanent Chair of the FSP Board (6-0-0)
4 October 2003
- Jason Sorens
- Mary Lou Seymour
- Amanda Maxwell
- Tim Condon
- Matt Cheselka
Jason called the meeting to order
There was no old business to discuss
Amendment to Bylaws regarding emergency board meetings
- Mary Lou moved that the bylaws be amended to allow the BOD to hold mtgs on emergency basis without one-week notice if all 5 agree
- Amanda 2nd
- After discussion, vote was 5 in favor, 0 against. Motion passes.
Election of Treasurer
- Jason moved that Amanda Phillips be selected treasurer of the FSP
- Matt 2nd
- After discussion, a motion to table this motion until a set of instructions to the treasurer can be adopted
- Mary Lou 2nd
- Vote was 5 in favor, 0 against. Motion to table passes.