Board Minutes

Minutes of board meetings, recorded by the Secretary.

March 2010 Board Meeting Minutes

Date: 20 March 2010

Location: Liberty Forum

Attendees: Irena Goddard (Chairwoman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz

  1. Board member election

The Board agreed on a procedure to hold an election for the Board seat that has been vacant for more than two months:

1.1 Candidates

Board Chairwoman Irena Goddard will disseminate a request for candidates, with a submission deadline of April 6, 2010. On April 11th, the Board will announce the final list of candidates.

Per FSP bylaws, candidates must be FSP Participants.

1.2 Voters

In parallel, President Varrin Swearingen will disseminate a request for those desiring to vote. Voters are required to be an FSP participant and to have taken action to advance the Project's goals -- such as volunteering engaging in publicity-- within the last year (Mar 2009 - Mar 2010). Those desiring to vote should register by sending an e-mail to elections2010@freestateproject .org with the subject "Board Voter", by April 6, 2010.

April 2010 Board Meeting Minutes

Date: 11 April 2010

Location: Yahoo Messenger

Attendees: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross

Agenda: Vet the four candidates for the Board position

Four people had expressed interest in being a candidate in the election for the FSP Board:

Lou Eastman Rich Goldman Russell Kanning Stephen Villee

The Board confirmed that all four were FSP participants and qualified to be candidates, and voted 6-0 in favor of putting them all on the ballot.

As in previous FSP elections, the voting method will be the Condorcet Method, with voters ranking the candidates in order of preference. Voters will log onto secured website (URL will be provided) and vote for candidates in order of preference. Voting will take place on a secured web site, starting April 11th and closing at 8pm EST Sunday, April 18th.

The next New Hampshire Liberty Forum will likely be scheduled for the last weekend in February.

July 2010 Board Meeting Minutes

Date: 18 July 2010

Location: Teleconference

Present: Irena Goddard (Chairwoman), Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Rich Goldman (for first topic only)

Absent: Brandon Ross

Agenda:

1) In-State Allies

2) Marketing / Outreach Update/Plans

3) PorcFest wrap-up

4) NHLF Update

5) Other business

  1. In-State Allies

The Board voted 6-0 to approve the following proposal from Rich Goldman (note that final sentence was removed, and the issue left unaddressed):

In order to encourage greater association between the Free State Project and supporters currently living in NH, those living in NH who are not FSP Participants will be able to sign up as an "In-State Ally" of the Free State Project. They shall sign the following statement of intent:

“I hereby state my solemn intent that as a resident of New Hampshire I will exert the fullest practical effort toward the creation of a society in which the maximum role of civil government is the protection of life, liberty, and property.”

October 2010 Board Meeting Minutes

Date: 17 October 2010

Location: Yahoo Messenger

Present: Rich Goldman (acting Chairman) Cathleen (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, and Brandon Ross

Agenda:

  1. Irena's Board seat and chairmanship

  2. Liberty Forum 2011

  3. Deletion of FSP Facebook page

  4. FSP Magazine

  5. O&D Insurance

  6. Libertopia documentary

  7. Facebook marketing

  8. November direct mail campaign

  9. Irena’s Vacant Board seat

It was agreed that Rich Goldman would chair the meeting. The Board voted 6-0 to offer the Board seat vacated by Irena Goddard to Chris Lawless, and then to Jody Underwood if he declines.

  1. Liberty Forum 2011

Varrin will soon meet with Rich Tomasso to discuss Liberty Forum preparations. Both have been busy recently. Rich Tomasso hopes to select a keynote speaker by the end of October.

  1. Deletion of FSP Facebook page

Louis Calitz will look into securing all FSP intellectual property.

January 2009 Board Meeting Minutes

1/25/09 FSP Board of Directors Meeting Minutes

Meeting called to order at 2:01 PM. Jon M., Jean A., Varrin S., Jason S., Steve C., and Louis C. present.

  1. Discussion of budget proposal. Following discussion, Jason S. moves to accept budget for calendar year 2009, or fiscal year 2010 if the fiscal year change is not accepted by the IRS. Motion seconded and approved, 6-0.

  2. Discussion of Porcupine Festival 2009 and Liberty Forum 2010 budgets. General agreement that individual budgets for these events should be prepared and approved in advance.

  3. Discussion of fundraising efforts for 2009, including direct mail to participants & friends.

  4. Discussion of 2009 strategic goals, Jason S. will present draft statement to Board via e-mail.

  5. Discussion of Organizers list. Jason S. moves to add Keith C. to list. Motion seconded and approved, 6-0.

  6. Motion to adjourn passes 6-0. Meeting adjourned.

February 2009 Board Meeting Minutes

February 15, 2009 Board of Directors Meeting

Meeting called to order at 2:30 PM. Steve C., Jon M., Louis C., Varrin S., and Jean A. present, Varrin chairing.

Agenda: 1. Discussion of upcoming Liberty Forum: finances, attendees, schedule 2. Jason Osborne/FSP Call Center: discussion of proposal to call prospecting lists about the FSP, and to call FSP participants about move assistance & plans. General consensus that the former should be pursued before the latter. 3. Treasurer: If Cathleen takes over, a new bank may be needed. 4. Website reliability: Need more money for servers. Website is on slicehost, Louis will look into getting detailed statistics from them & put together a proposal for upgrading our server access. 5. Jon will stay on Board through March meeting.

Varrin moves to adjourn, Louis seconds, vote 5-0, meeting adjourned.

November 2010 Board Meeting Minutes

Date: 21 November 2010

Location: Yahoo Messenger

Present: Rich Goldman (acting Chairman), Cathleen Converse (Treasurer), Steve Cobb (Secretary), Varrin Swearingen (FSP President), Louis Calitz, Brandon Ross, and Jody Underwood.

Agenda:

  1. Opening of Meeting & Preliminaries

  2. Approval of the October meeting's Minutes

  3. Welcoming Jody Underwood to the Board

  4. Thanking Irena Goddard for past service to the Board

  5. Treasurer's Report

  6. President's Report

  7. Liberty Forum Update & Issues

  8. FSP Goals

  9. New Business

  10. Opening of Meeting & Preliminaries

  11. Approval of the October meeting's Minutes

The previous meeting’s minutes could not be found easily on the web site. They are available at:

http://freestateproject.org/2010-10-18-board-directors-meeting-minutes

However, the “book” of meeting minutes is broken and requires attention from FSPIT.

March 2009 Board Meeting Minutes

Meeting called to order at 2:01 PM. Steve C., Jon M., Varrin S., Jean A., Jason S. present.

Agenda: 1. Minutes from previous meeting amended and approved. 2. Jason moves to elect Cathleen Converse Treasurer as of a date agreed by Jean & Cathleen. Jean seconds. Motion passes 5-0. 3. Jason moves to place Cathleen on the Organizers list. Jean seconds. Motion passes 5-0. 4. Varrin moves to remove Mark Warden from the Organizers list, per his request. Jason seconds. Motion passes 5-0. 5. Jason moves to adopt strategic goals for 2009. Varrin seconds. Motion passes 5-0. Strategic goals: "1. Re-launch fundraising and include direct mail and calls to large donors; explore new avenues for fund-raising. Goal: $35,000 in general donations.

"2. Re-launch the local booths and speakers program, with outreach to liberty-oriented events around the country using local FSP volunteers. Budgeted: $9,000 for booths & materials, $500 for travel expenses.

"3. Increase the rate of participants' moving to New Hampshire, with an emphasis on First 1,000 signers.

"4. Emphasize the "friend" signup option for people new to the FSP, increase the friend signup rate."

April 2009 Board Meeting Minutes

Meeting called to order at 2:30 PM. Jason S., Irena G., Varrin S., Steve C., Jean A., Louis C. present.

Agenda: 1. Replacement of Jon M. on Board. Jean moves to elect Cathleen C., Jason seconds. Motion passes 5-1. 2. Adding Brandon R. to Organizers list. Jason moves, Jean seconds. Motion passes 6-0. 3. New business. a. Cathleen will make decision about where PorcFest checks go. b. Calling issue dead due to lack of interest from Jason O. c. President has new executive assistant. d. Direct mail development plans being worked out. 4. Jason moves to adjourn. Varrin seconds. Motion passes 6-0. Meeting adjourned.

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