Board Minutes

Minutes of board meetings, recorded by the Secretary.

November 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 11/19/06

In attendance:

Steve Cobb Sandy Pierre Morey Straus Brian Sullivan Varrin Swearingen Absent:

Jon Maltz Jason Sorens Meeting Agenda

I. First 1000

II. status report on PorcFest 2007

III. status report on New Hampshire Liberty Forum

Meeting, which was scheduled for 2:00PM, is called to order at 3:02. Directors left waiting for an hour were not amused. In Jason's absence, Varrin offers to chair.

I. First 1000

Sandy reports that she has been posting sorta-weekly status reports on the progress of the F1K campaign on the dedicated F1K Yahoo list. Provides copy of most recent report for Directors' convenience. This past week was our third highest sign up week all year. It's pointed out that the chair of the Vermont LP recently signed. Discussion of the possibility of proactively signing up people known to have already moved.

Jon Maltz joins the meeting at 3:14PM.

II. status report on PorcFest 2007

December 2006 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 12/06/2006

In attendance:

Sandy Pierre Jason Sorens Morey Straus Brian Sullivan Varrin Swearingen Absent:

Steve Cobb Jon Maltz Meeting Agenda

I. Action item: make decision on how to close out First 1000

II. Discussion: future of FSP

III. Discussion: purging non-contactable non-voters from participant database

Meeting was called to order at 2:04PM FST. (It's noted that it is 3:00AM in Varrin's location.)

I. Action item: make decision on how to close out First 1000

Jon Maltz joins the meeting at 2:05PM.

January 2007 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 1/21/2007

In Attendance:

Steve Cobb Jon Maltz Sandy Pierre Brian Sullivan Varrin Swearingen Absent:

Jason Sorens Morey Straus Meeting Agenda

I. Decision: Future of FSP (deferred from last month)

II. Decision: Purging non-contactable non-voters from participant database (deferred from last month and contingent upon outcome of item I)

III. Board member presence at Porc Fest for a 'doers' / volunteer meeting

IV. Promotion of Liberty Forum

Meeting was called to order by Varrin at 2:15PM FST.

Brief discussion of Item I.

Morey joins the meeting at 2:21PM.

Varrin moves that Steve be appointed Chair for the meeting; Jon seconds. Voting on motion: 6 ayes, 0 nays, 0 abstentions. Motion carries.

Steve takes agenda items out of order.

III. Board member presence at Porc Fest for a 'doers' / volunteer meeting

February 2007 Board Meeting Minutes

FSP Board of Directors Meeting Minutes 2/18/2007

In Attendance:

Steve Cobb Jon Maltz Morey Straus Brian Sullivan Varrin Swearingen Absent:

Jason Sorens Meeting Agenda

I. Election of a director to replace Sandy

II. New Hampshire Liberty Forum Update

III. Direct mail discussion

IV. Future of FSP (deferred from last month)

Jon moves that Varrin act as Chair for the meeting; Steve seconds. Varrin is appointed acting chair by unanimous consent.

Varrin moves that Jon be appointed Secretary for the meeting; Steve seconds. Jon is appointed acting secretary by unanimous consent.

Meeting was called to order by Varrin at 2:19PM FST.

Varrin takes the agenda out of order

II. New Hampshire Liberty Forum Update

March 2007 Board Meeting Minutes

In Attendance: Steve Cobb Jon Maltz Brian Sullivan Jason Sorens Irena Goddard Jean Alexander

Absent: Varrin Swearingen

Meeting Agenda

I. Certifying the election of two new directors

II. New Hampshire Liberty Forum

Meeting was called to order by Jason at 2:22PM FST.

I. Certifying the election of two new directors

Jason moves to elect Irena Goddard and Jean Alexander to the Free State Project board of directors. Jon seconds. There is no discussion, motion passes 4-0-1.

Irena Goddard joins the meeting.

Jason moves to elect Jean Alexander as Secretary of the Free State Project. Jon seconds. After brief discussion the motion passess 5-0-2

II. New Hampshire Liberty Forum

Jean Alexander joins the meeting.

After discussion of the NHLF (no formal report is available at this time), Irena requests a budget of $1700 to produce a DVD of the event. Jon moves to allocate $1700 for the production of an NHLF DVD. Jason seconds. After discussion the motion passes 5-1-1.

Jean moves to close meeting; Jason seconds. Motion passes 5-0-1-1 (1 abstaining, 1 absent); meeting adjourned at 3:42PM.

March 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Minutes March 16, 2008

Meeting called to order at 2:32 PM. I. Goddard, J. Sorens, J. Alexander, V. Swearingen, and J. Maltz present.

  1. Discussed FY 2009 budget proposal. Relative to the proposed budget, expenditure on development (in-house fundraising mail) will be increased. Development's budget has been zero in past because Carolyn has paid for donor communications out of pocket as a donation to the FSP. Ron Paul mailing will use BRE's. One suggestion that budget should include a net profit.

  2. President's Operations Report: 1) 160 new participants since January 2) most popular special trigger is election of Hillary Clinton, 3) chipin donation drives have been slimmed down & will receive greater focus in future 4) Kate M. & Alec M. are working on Jobs, Housing, Moving Guide sections of website, 5) Michelle L. and Jennifer H. have taken over info@ members@ e-mail response tasks & will be helping with the 800 number when it is revived, 6) Brian S. is again approving new signups. Discussion of Jason O. and Mark E. phone drive proposal. Will wait on final proposal before decision.

May 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes May 22nd, 2008

Meeting called to order at 1:09 PM by J. Sorens. I. Goddard, J. Maltz, J. Alexander, J. Sorens, S. Cobb present.

First item of business is FY2009 budget. I. Goddard accepts friendly amendment of J. Sorens (changing Porcupine Festival net cost from $2000 to $4000 in accord with income and expense figures).

Discussion of 2009 Liberty Forum line item. I. Goddard moves to amend the budget to require Board approval for speakers' fees' commitments above $5000. J. Sorens seconds. Discussion continues. I. Goddard withdraws motion, proposes new motion to amend, requiring Board approval for any individual speaker fee above $5000 or total speaker fees exceeding $13,000. J. Sorens seconds. I. Goddard moves to close discussion. J. Sorens seconds. Vote to close discussion 5-0. Vote on amendment to motion 4-1: I. Goddard, J. Maltz, J. Alexander, J. Sorens (aye), S. Cobb (nay).

June 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes June 12, 2008

Meeting called to order at 10:20 AM. Jon M., Jason S., Irena G., Jean A., and Varrin S. Present.

1) Libertarian call list (Jason Osborne plan) - Jon will be in charge of delivering specifications for signing up participants to Jason.

2) Irena announces pregnancy and need to find replacement in three months. Discussed potential candidates. Discussed refresh of Organizers list to enhance pool of Board candidates. Motion to remove Amanda P., Tim B., and Lloyd D. from the Organizers list passes 5-0. Motion to invite Mark W. passes 5-0.

3) Discussed location, timing, and expense of next year's Porcupine Festival. Irena moves to put together a committee for vetting locations and dates for next year's Porcupine Festival. Jason seconds. Irena amends motion to require that the committee submit its results to the Board by the August Board meeting. Carla will be appointed to lead and select committee, Jon will be on committee. Motion passes 5-0.

4) Chris Lawless will organize the 2009 Liberty Forum. Kate Richards will organize the 2010 Liberty Forum.

July 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors Meeting Minutes July 27, 2008

Jason S., Irena G., Jean A., Varrin S., and Jon M. present.

Meeting called to order at 5:24 PM.

Discussion of new president, vice-president, and Board member. No decisions can be made as yet. Business tabled until next meeting.

Discussion of Minnesota Ron Paul conference. There is space in the budget, and Irena will make the decision.

Next meeting called for August 10.

Varrin moves to add Seth H. to the Organizers list Irena seconds. Four in favor, One against. Motion passes.

Irena moves to adjourn Jean seconds. Motion passes 5-0.

Meeting adjourned 5:57 PM

October 2008 Board Meeting Minutes

Free State Project, Inc Board of Directors minutes October 19th, 2008

Meeting called to order at 2:30 PM. Irena G., Jason S., Jon M., Steve C., and Louis C. present.

President's update. Update consisted of four items: Liberty Forum 2009 (speakers, publicity) Porcupine Festival 2009 Ongoing discussion about locations and dates, nothing is ruled out at this point Fundraising Ron Paul campaign has not sent us e-mail addresses yet FSP website Irena will follow up with Louis about setting up a redirect for periods of high traffic, as after the 5-year anniversary press release New people/volunteers Liz H doing welcome packets, Chris L is Events Director

Election of new President Prompted by Irena's upcoming resignation. Jason S. moves to elect Varrin Swearingen President of the FSP, effective November 1st. Irena G. seconds. No discussion. Motion passes 5-0.

Discussion of open Vice President position(s). After discussion, Board agrees informally to approach Keith C. for VP of Publicity and Irena for VP of Operations and bylaws VP. Jason will send e-mail.

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