April 2005 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 17 April 2005

In Attendance:

Jean Alexander Steve Cobb Amanda Phillips Adam Rick Jason Sorens Varrin Swearingen Not In Attendance:

Evan Nappen

Call to Order Jason Sorens called the meeting to order.

Board Authority to Remove/Veto Choice for Department Heads

Adam Rick moved to adopt the policy that the Board of Directors shall have the power to remove or veto a choice of department head if a problem were to arise. Varrin Swearingen 2nd. Discussion Jason Sorens moved to close discussion. Steve Cobb 2nd. Adam Rick withdrew his motion with the understanding that the Board may exercise this power in extraordinary circumstances. [It was determined that the board does have this authority without a vote. Voting on such a power would actually limit the board's authority.]

Annual department goals to the Board

Jean Alexander moved that all officers, board members and department heads provide annual goals that support the organizations strategic goals. Jason Sorens 2nd. Discussion Jason Sorens moved to close discussion Varrin Swearingen 2nd Vote: 6 aye - 0 nay - 0 abstain Vote on original motion: 6 aye - 0 nay - 0 abstain Motion passes. [All Officers, Board Members and Department Heads will provide annual goals that support the organizations strategic goals.]

Monthly Activity Reporting

Jason Sorens moves that department heads make monthly reports, which are publicly available, to the board and on the website. Jean Alexander 2nd Discussion [Monthly with a report of "no activity" and brief checklist reports acceptable.] Jason Sorens moved to close discussion. Jean Alexander 2nd. Vote: 6 aye - 0 nay - 0 abstain Amanda Phillips recommends rewording so that reports are made to the President/VP who then reports to the board. Jason Sorens revises the motion to department heads are required to provide monthly reports, collected by the president, which are made available to the board and on the website. Varrin Swearingen 2nd. Jason Sorens moved to close discussion. Vote: 6 aye - 0 nay - 0 abstain Vote on original motion: 6 aye - 0 nay - 0 abstain [Monthly reports from all department heads will be collected by the President/Vice President and then made available to the Board of Directors and on the website.]

Amanda Phillips leaves chat and continues participation via telephone.

Budget

Treasurers proposed annual budget is discussed. A few changes are suggested. Jean Alexander moved that the board accept the annual budget as amended. Adam Rick 2nd. Discussion Jason Sorens moved to close discussion. Jean Alexander 2nd. Vote: 6 aye - 0 nay - 0 abstain Vote on original motion: 6 aye - 0 nay - 0 abstain Steve Cobb leaves the meeting

Adjournment

Adam Rick moves to adjourn the meeting Jean Alexander 2nd Vote: 5 aye - 0 nay -- 0 abstain Meeting is adjourned.

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