April 11 2004 Board Meeting Minutes

Free State Project Board Meeting 11 April 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Approval of Travel Policy Matt moved that the Board accept the travel policy dated 4/8/04 George 2nd After discussion, some modifications were made: Change the last paragraph of Section 4.6 to read: "The FSP does not reimburse for travel meals or for meals with fsp volunteers." Remove sentence 3 of the first paragraph of Section 4.6. Replace "reasonable business meals with business associates are reimbursable" with "reasonable business meals with business associates from outside the organization are reimbursable so long as they serve a clear promotional purpose". Replace "intermediate or smaller" in Section 4.3 to "compact". Jason moved to close discussion, Jean 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes.

B. Approving budget with triggers Jason moved that the Board approve the fsp2005.xls budget for FY 2005 with the recommended quarterly fundraising triggers for moving from budget a to higher budgets, those triggers taking effect immediately when reached. Jean 2nd After discussion, George moved to close discussion, Jean 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes.

C. Elections of Board members by FSP Participants The Board discussed having FSP participants elect future members of the board via an on-line vote. It was decided to table this discussion for the present time.

D. Establishing a 501(c)(4) corporation The Board discussed the possibility of creating a 501(c)(4) corporation. It was decided to continue the discussion within the FSP leadership and other interested FSP participants.

E. New people on Organizers Email list George moved that Keith Murphy and Alan Weiss be added to the FSP organizers email list. Jean 2nd After discussion, George moved to close discussion, Jason 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes. 4. Adjournment

Jason moved that the meeting be closed Jean 2nd No Discussion Vote was 4 in favor, 0 against, 1 absent. Motion passes. Meeting closed

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