25 October 2003 Board Meeting Minutes

4 October 2003

In Attendance:

  • Jason Sorens
  • Mary Lou Seymour
  • Amanda Maxwell
  • Tim Condon
  • Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

    There was no old business to discuss

  3. New Business

    1. Amendment to Bylaws regarding emergency board meetings

      • Mary Lou moved that the bylaws be amended to allow the BOD to hold mtgs on emergency basis without one-week notice if all 5 agree
      • Amanda 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
    2. Election of Treasurer

      • Jason moved that Amanda Phillips be selected treasurer of the FSP
      • Matt 2nd
      • After discussion, a motion to table this motion until a set of instructions to the treasurer can be adopted
      • Mary Lou 2nd
      • Vote was 5 in favor, 0 against. Motion to table passes.
    3. Treasurer Instructions

      • Tim moved that the FSP treasurer be directed to set up a bank account that needs two signatures for any check written over $500, and that the second signature be either the chairman of the board, or his designee. The bank account should be with a bank with online access, and all Directors shall have the ability to review the account online at any time.
      • Jason 2nd
      • Discussion about this motion dealt with if it should be an ammendment to the bylaws or simply a resolution. It was decided that it be a resolution at this time.
      • Vote on the motion was 4 in favor, 1 against. Motion passes.
    4. Election of Treasurer

      • Jason moved that Amanda Phillips be selected treasurer of the FSP
      • Matt 2nd
      • No discussion, vote was 5 in favor, 0 against. Motion passes.
    5. Plaque for Alan Weiss

      • Jason suggested that the FSP purchase and present Alan Weiss with a plaque thanking him for his service to the FSP state vote
      • Tim 2nd
      • Vote was 5 in favor, 0 against. Motion passes.
    6. Incorporate Free State Project, Inc. in New Hampshire

      • Jason moved to table incorporation discussion indefinitely
      • Mary Lou 2nd
      • Vote was 5 in favor, 0 against. Motion passes.
    7. Unfairness in T-shirt prices

      • Jason moved that we give T-shirts to all $25 donors from now, and T-shirts and bumper stickers for all $50 donors
      • Mary Lou 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
    8. Website development and maintenance team

      • Jason moved that a team be created to have joint responsibility for website maintenance under the direction of the board of directors and president of the FSP, including access to the website portion of the server, that Steve Cobb and Tom Parker be invited to serve on the team, and that Matt Cheselka be given sole responsibility for additions to the member database
      • Amanda 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
    9. Licensing and Trademarks

      • Jason moved that we offer in writing a free license to stan, owner of freestateads.com, to use the fsp logo, which may be revoked by us at any time without notice
      • Mary Lou 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
    10. State Research Committee

      • Jason moved that we convert the research committee's mission into research of new hampshire's localities in all relevant dimensions, including economic, political, and cultural situation.
      • Matt 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
    11. State Research Committee Chair Selection

      • Jason moved to elect Amanda Maxwell as chair of the research committee
      • Mary Lou 2nd
      • After discussion, vote was 5 in favor, 0 against. Motion passes.
  4. Adjournment

    • Jason moved that the meeting be adjourned
    • Matt 2nd
    • No Discussion
    • Vote was 5 in favor, 0 against. Motion Passes.
    • Meeting closed

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