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February 22 2004 Board Meeting Minutes

Free State Project Board Meeting 22 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 10pm EST

  2. Old Business

A. Approval of Board meeting minutes for 15 February 2004 Jason moved that we accept the minutes of the February 15th meeting and reaffirm the decisions made there. Matt 2nd After some discussion, Jason ammended his motion to just accept the minutes of February 15th. After discussion, Jason moved to close the discussion, Matt 2nd, vote was 3 in favor, 0 against, 2 abstain On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes.

B. Reaffirmation: Election of President Jason moved that we elect Amanda Phillips president of the Free State Project for a term ending 12 am on 16 August 2004. Matt 2nd No discussion. Jason moved to close discussion, Jean 2nd, vote was 3 in favor, 2 against. Motion Passes. On the motion, vote was 3 in favor, 2 against. Motion passes.

March 4 2004 Board Meeting Minutes

Free State Project Board Meeting 4 March 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka George Reich

  1. Jason called the meeting to order at 9pm EST

  2. Old Business

No Old Business 3. New Business

A. Board Position #4 Jason moved that we elect George Reich to the open board slot with term ending January 15, 2005 Jean 2nd No discussion, Jason moved to close the discussion, Jean 2nd, vote was 3 in favor, 0 against On the motion, vote was 3 in favor, 0 against. Motion passes. The Board welcomes George and invites him to participate in the rest of the meeting.

B. Board Position #5 Jason moved that we elect Varrin Swearingen to the open board slot with term ending May 15, 2004 Matt 2nd After discussion. Jason moved to close discussion, Matt 2nd, vote was 4 in favor, 0 against. Motion Passes. On the motion, vote was 4 in favor, 0 against. Motion passes.

February 15 2004 Board Meeting Minutes

Free State Project Board Meeting 15 February 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 1pm EST

  2. Old Business

Approval of Board meeting minutes for 13 January 2004 Matt reported that his machine crashed and he lost the transcript of the meeting. He requested that someone else on the board send him the transcript asap. Once this is done, they'll be posted and the board can approve them via an email vote. 3. New Business

April 15 2004 Board Meeting Minutes

Special Free State Project Board Meeting 15 April 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Elections of Board Members by FSP Participants Jason moved that we hold a member election for the month of May 2004 for the open seat on the board, with the following rules: all members may vote securely on the website member section, and this is the only way votes will be accepted no board member may endorse any other candidate in the race all candidates must be approved by the board in a special meeting before the election begins the election will be conducted through simple condorcet's method the balloting period will be May 1 to May 15 2004 Matt 2nd After discussion, Matt moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes. 4. Adjournment

Jason moved that the meeting be closed George 2nd No Discussion Vote was 5 in favor, 0 against. Motion passes. Meeting closed

April 29 2004 Board Meeting Minutes

Special Free State Project Board Meeting Thursday, April 29, 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Not In Attendance:

Matt Cheselka Jason called the meeting to order at 6:32pm pacific time. The only purpose of this meeting was to vet the candidate for board member elections, Eddie Bradford.

After discussion, Jason moved to close discussion. Varrin 2nd Vote was 4 in favor, 0 against. Motion Passes

On the motion, vote was 3 in favor, 0 against, 1 abstention. Motion passes. Varrin moved to adjourn.

George 2nd. No Discussion Vote was 4 in favor, 0 against. Motions Passes Meeting is adjourned.

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April 11 2004 Board Meeting Minutes

Free State Project Board Meeting 11 April 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Approval of Travel Policy Matt moved that the Board accept the travel policy dated 4/8/04 George 2nd After discussion, some modifications were made: Change the last paragraph of Section 4.6 to read: "The FSP does not reimburse for travel meals or for meals with fsp volunteers." Remove sentence 3 of the first paragraph of Section 4.6. Replace "reasonable business meals with business associates are reimbursable" with "reasonable business meals with business associates from outside the organization are reimbursable so long as they serve a clear promotional purpose". Replace "intermediate or smaller" in Section 4.3 to "compact". Jason moved to close discussion, Jean 2nd, vote was 4 in favor, 0 against, 1 absent. Motion Passes. On the motion, vote was 4 in favor, 0 against, 1 absent. Motion passes.

March 21 2004 Board Meeting Minutes

Free State Project Board Meeting 21 March 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Jason Sorens Permanent Chairman of the Board Jean moved that Jason Sorens be made a permanent/lifetime board member with the role of Chairman Matt 2nd After discussion, Jean modified her motion to read, "Position Five is occupied by Jason Sorens. Jason's term does not automatically expire. For the duration of Jason's term, he shall remain chairman. In the event Jason's seat is vacated, the position Five term shall revert to the same terms and conditions as the other board seats with a 16 month expiration" After discussion, Varrin moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes. On the motion, vote was 5 in favor, 0 against. Motion passes.

B. Working with President on Travel Policy It is the understanding of the Board of Directors that Varrin Swearingen will work with Amanda Phillips on the FSP's travel policy 4. Adjournment

June 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 15 June 2004

In Attendance:

Jason Sorens Jean Alexander Eddie Bradford Kat Dillon Absent:

George Reich CALL TO ORDER

Sorens called the meeting to order OLD BUSINESS

No old business NEW BUSINESS

Ratify board member election

Jason Sorens moved to confirm the results of the FSP participants' election and elect Kat Dillon to the board of directors, position three. Jean Alexander 2nd. Discussion Jason Sorens moved to close discussion. Jean Alexander 2nd. Vote 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Vote on the original motion 3 in favor - 0 against - 0 abstain (Kat Dillon doesn't vote on this item.) Motion passed 3-0-0 [Meeting is moved from Yahoo to FSP Chat Server due to technical problems.]

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon President's Report

Report not yet received. Discussion shelved for now. Treasurer's Report

Reviewed and discussed. Fundraising effort begins shortly with first fundraising letter to participants. Bylaws Change

July 2004 Board Meeting Minutes

FREE STATE PROJECT, Inc. Board of Directors Meeting 11 July 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford Kat Dillon

CALL TO ORDER

Jason Sorens called the meeting to order OLD BUSINESS

June President's Report The board reviewed the report that was received after last meeting. Main concern was status of the fundraising letter.

NEW BUSINESS

President's Report

Report not yet received. Discussion shelved for now. Treasurer's Report

Reviewed and discussed. Sales at Porc Fest were a nice boost to income. There was a brief discussion about selling excess Porc Fest inventory. Articles of Incorporation Change

May 2004 Board Meeting Minutes

Free State Project Board Meeting 25 May 2004

In Attendance:

Jason Sorens Jean Alexander George Reich Eddie Bradford SPECIAL BOARD OF DIRECTORS MEETING TO VET BOARD MEMBER CANDIDATES AND RESOLVE ANY OTHER ELECTION DETAILS.

CALL TO ORDER Jason Sorens called the meeting to order

THE BUSINESS AT HAND

George Reich moved that we approve both Kat Dillon and John Key to stand for election. Jason Sorens 2nd. Discussion Jason moved to close discussion. Jean Alexander 2nd. Vote 4 in favor - 0 against - 0 abstain Vote on original motion 3 in favor - 1 against - 0 abstain

Jason Sorens moved that we ask both candidates to submit 250 word statements to Tom Parker and Adam Rick by May 27th. Jean Alexander 2nd. Discussion Jason Sorens moved to close discussion Jean Alexander 2nd. Vote 4 in favor - 0 against - 0 abstain Vote on original motion 4 in favor - 0 against - 0 abstain ADJOURNMENT

Jason Sorens moved to adjourn. Jean Alexander 2nd. Vote 3 in favor, 0 against, 0 abstain, 1 absent (Eddie Bradford)

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