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27 September 2003 Board Meeting Minutes

Free State Project Board Meeting 27 September 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

There was no old business to discuss 3. New Business

A. Ballot Return Deadline Jason moved that the deadline for returning ballots be moved from 22 September 2003 to 25 September 2003 Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes. B. Press Conference Discussion A discussion amoungst the board took place regarding details of the press conference in New York City. Location, logistics, etc., were all discussed. 4. Adjournment

Jason moved that the meeting be adjourned Matt 2nd No Discussion Vote was 5 in favor, 0 against. Motion Passes Meeting closed

October 25 2003 Board Meeting Minutes

Free State Project Board Meeting 25 October 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. At Jason's request, Mary Lou called the meeting to order at 1pm eastern time and acted as its chair

  2. Old Business

There was no old business to discuss 3. New Business

A. Monthly Board Meeting Mary Lou moved that a monthly meeting of the board of directors be established that will take place at 1pm eastern time on the 2nd Saturday of every month. Jason 2nd After discussion, vote was 4 in favor, 1 against. Motion passes.

B. Greeters Program Policy Jason moved that the board approves Doug Hillman's policy, which he posted to the organizers email list, for a greeters program to be established and executed Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

C. Advertisements for Cannibis Culture and High Times Amanda moved that we have Steve Cobb proceed with his plans to place an advertisement for the FSP in Cannibis Culture and High Times magazines Mary Lou 2nd After discussion, vote was 5 in favor, 0 against. Motion passes.

October 29 2003 Board Meeting Minutes

Free State Project Board Meeting 29 October 2003

In Attendance:

Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. On Jason's request, Mary Lou called the meeting to order at 8:16 pm eastern time

  2. Old Business

A. Web Team Policy Matt moved that The Web Team, consisting of Matt Cheselka, Tom Parker, and Steve Cobb are responsible for day to day running of the website and associated tech features. The President is responsible for overseeing the Team and solving any problems on a day to day basis. Mary Lou 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

November 2003 Board Meeting Minutes

Free State Project Board Meeting 8 November 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting to order at 1:37 pm eastern time

  2. Old Business

A. Election of Treasurer Jason moved that the board elect Malcolm Hastings as treasurer, provided he is willing to undertake the responsibilities, including coordinating the effort to apply for 501c4 status, and offer Amanda Phillips the option to remain an organizer and assistant to Malcolm, with possible future responsibilities in leadership. Mary Lou 2nd After discussion, the motion was amended by Jason to elect Malcolm Hastings as treasurer of the Free State Project. Mary Lou 2nd vote was 4 in favor, 1 absent, 0 against. Motion passes. 3. New Business

A. Relationship with other organizations in New Hampshire Mary Lou moved that Jason draft a short paragraph outlining the policy of the FSP towards other orgs in NH Amanda 2nd After discussion, vote was 4 in favor, 1 absent, 0 against. Motion passes.

December 2003 Board Meeting Minutes

Free State Project Board Meeting 13 December 2003

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Tim Condon Matt Cheselka

  1. Jason called the meeting to order at 1pm eastern time

  2. Old Business

No old business 3. New Business

A. Information Technology Department/Team Mary Lou moved that we set up an IT Dept. with an IT Director, webmaster, and database manager. Director reports to President. Database manager sends member list of secretary weekly. Jason 2nd. After discussion, vote was 5 in favor, 0 agains. Motion passes.

January and February 4 2004 Board Meeting Minutes

Free State Project Board Meeting 9 January 2004 / 1 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Matt Cheselka

  1. Jason called the meeting of 9 January 2004 to order at 1pm eastern time

  2. New Business

A. End Tim Condon's term on the board of directors 5 days early Mary Lou moved that we end Tim Condon's term on the board of directors 5 days early Amanda 2nd. No discussion. Vote was 4 in favor, 0 agains. Motion passes.

B. Electing a new director to fill the position opening 1/15 A call for nominations was made by Jason Amanda nominated Jean Alexander, Mary Lou 2nd Jason nominated Varrin Swearingen, Matt 2nd Matt nominated George Reich, Jason 2nd After discussion, the voting was as follows: Jean: 2 in favor, 2 against. Nomination does not pass. Varrin: 2 in favor, 2 against. Nomination does not pass. George: 2 in favor, 2 against. Nomination does not pass. 3. Adjournment of 9 January 2004 meeting

February 22 2004 Board Meeting Minutes

Free State Project Board Meeting 22 February 2004

In Attendance:

Jason Sorens Mary Lou Seymour Amanda Maxwell Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 10pm EST

  2. Old Business

A. Approval of Board meeting minutes for 15 February 2004 Jason moved that we accept the minutes of the February 15th meeting and reaffirm the decisions made there. Matt 2nd After some discussion, Jason ammended his motion to just accept the minutes of February 15th. After discussion, Jason moved to close the discussion, Matt 2nd, vote was 3 in favor, 0 against, 2 abstain On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes.

B. Reaffirmation: Election of President Jason moved that we elect Amanda Phillips president of the Free State Project for a term ending 12 am on 16 August 2004. Matt 2nd No discussion. Jason moved to close discussion, Jean 2nd, vote was 3 in favor, 2 against. Motion Passes. On the motion, vote was 3 in favor, 2 against. Motion passes.

February 15 2004 Board Meeting Minutes

Free State Project Board Meeting 15 February 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka

  1. Jason called the meeting to order at 1pm EST

  2. Old Business

Approval of Board meeting minutes for 13 January 2004 Matt reported that his machine crashed and he lost the transcript of the meeting. He requested that someone else on the board send him the transcript asap. Once this is done, they'll be posted and the board can approve them via an email vote. 3. New Business

March 4 2004 Board Meeting Minutes

Free State Project Board Meeting 4 March 2004

In Attendance:

Jason Sorens Jean Alexander Matt Cheselka George Reich

  1. Jason called the meeting to order at 9pm EST

  2. Old Business

No Old Business 3. New Business

A. Board Position #4 Jason moved that we elect George Reich to the open board slot with term ending January 15, 2005 Jean 2nd No discussion, Jason moved to close the discussion, Jean 2nd, vote was 3 in favor, 0 against On the motion, vote was 3 in favor, 0 against. Motion passes. The Board welcomes George and invites him to participate in the rest of the meeting.

B. Board Position #5 Jason moved that we elect Varrin Swearingen to the open board slot with term ending May 15, 2004 Matt 2nd After discussion. Jason moved to close discussion, Matt 2nd, vote was 4 in favor, 0 against. Motion Passes. On the motion, vote was 4 in favor, 0 against. Motion passes.

April 15 2004 Board Meeting Minutes

Special Free State Project Board Meeting 15 April 2004

In Attendance:

Jason Sorens Jean Alexander Varrin Swearingen George Reich Matt Cheselka

  1. Jason called the meeting to order

  2. Old Business

No Old Business 3. New Business

A. Elections of Board Members by FSP Participants Jason moved that we hold a member election for the month of May 2004 for the open seat on the board, with the following rules: all members may vote securely on the website member section, and this is the only way votes will be accepted no board member may endorse any other candidate in the race all candidates must be approved by the board in a special meeting before the election begins the election will be conducted through simple condorcet's method the balloting period will be May 1 to May 15 2004 Matt 2nd After discussion, Matt moved to close discussion, George 2nd, vote was 5 in favor, 0 against. Motion Passes On the motion, vote was 3 in favor, 1 against, 1 abstain. Motion passes. 4. Adjournment

Jason moved that the meeting be closed George 2nd No Discussion Vote was 5 in favor, 0 against. Motion passes. Meeting closed

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